Board Meeting Minutes - October, 2023

The Directors named in the Articles of Incorporation of the above named corporations, constituting the Board of Directors of said corporation, unanimously adopt the following resolutions at the September meeting of Directors at the time, on the day and at the place set forth as follows:

                               TIME:              4 :00 – 5:30PM

           DATE:              October 5th, 2023

          PLACE:            707 W Stevens Rd, Palm Springs, CA Home of Byron Hancock & Len Handeland

                                                          and

                                    Microsoft Teams meeting

Meeting ID:    213 300 202 94
Passcode:        zkDisy

There following meeting attendance record for the corporation's directors:

VLPNF-PRESENT:  KERMIT FERRER, PATSY MARINO, JOE VASSALLO, KEVIN COMER, BYRON HANCOCK, STEVE KING

OTHER PRESENT:  GUSTAV SWANSON

SPECIAL GUEST:  BOB GOTTLIEB

VLPNF-ABSENT:  N/A

A Quorum was declared for both VLPNF Board meeting session. 

           

AGENDA

  •  September BOD Meeting Minutes Approval and Follow-Up (Mtg Minutes sent earlier)

  • Treasury and Accounting Firm Update

  • VLPNO Dissolution Next Steps

  • VLPNF Website Updates

  • Sponsorship Committee Update

  • Membership Committee Update

  • Endowment Committee Update

  • Schedule November BOD – November 9th

  • Fall Supper Social – Sunday, November 19th

    • @ VLP Home or back to O’Donnell

    • Topics:  Membership Drive

  • SGMM Community Update – Saturday, December 2nd

    • Presenters:  Mayor Pro-temp, City Manager, PSPD Chief, Other

  • Begin search for four (4) new 2024-2025 Board Members

                                                                              SEPTEMBER BOD MEETING MINUTES

The BOD hadn’t reviewed the minutes so they couldn’t be approved.  Kermit asked that they read the minutes after the meeting and send him an email with their approval so that he could post these to the website.

 SPECIAL GUEST

Byron introduced special guest:  Bob Gottlieb, neighbor from W Stevens, who was present at the October VLPNF BOD meeting for his consideration to run for a position in the VLPNF Board for the 2024-2025 two year term. 

TREASURY and ACCOUNTING FIRM UPDATE

Kevin and Joe to meet with Christie on Friday, October 13th to go through the role and functions of Treasurer, update on all financial activities in Quickbooks.  Pending that review, Joe will agree to take on the responsibilities of  VLPNF Treasurer and subsequently follow-up with Kevin @ Bean Counter to begin financial reporting, filings and accounting for the VLPNF (2022/2023) and VLPNO (dissolution 2023).

 Kermit stated that he’d signed contract for VLPNF but not VLPNO (for dissolution purposes).  Kermit asked Joe to follow-up on that. 

 Kermit also asked Joe to follow-up with Chase to obtain a VLPNF Debit or Credit card to allow to set up auto payments for Mailchimp, Quickbooks, etc. instead of having BOD members use their credit cards and request reimbursement.

VLPNF BOD 2024-2025

Kermit went through the upcoming election of BOD members for the 2024-2025 term. 

o   FIVE (5) out of seven positions up for election in December.  Three on an odd year (2022-2023 term), one current OPEN position and one position that will be vacated (2023-2024 term).

o   2022-2023 (Elected November 2021 and Ending December 2023)

1.     TO BE FILLED:  Joe Vassallo – Confirmed he will run again.

2.     TO BE FILLED:  Kevin Comer – Confirmed that the will run again and presented that he and Patsy will be Co-Chairs.

3.     VACANCY:  Kermit Ferrer – Will not run again.

2023-2024 (Elected November 2022 and Ending December 2024)

4.     VACANCY:  There is an open Treasurer/Secretary position

5.     VACANCY:  Steve King notified BOD that he will not continue in his role.

6.     Patsy Marino to continue her term.

7.     Byron Hancock to continue his term. 

o   At the conclusion of the meeting, Bob Gottlieb stated that he was potentially interested in running for the VLPNF BOD and possibly assume the role of Treasurer.

o   Joe once again mentioned Leda Potente as a potential add as Secretary.  Patsy and Kevin are going to reach out to her to see if she’s interested.  If so, Kermit to invite her to the November BOD meeting as a guest.

 VLPNO DISSOLUTION NEXT STEPS

The VLPNF BOD has begun the process to dissolve the VLPNO.  There was some discussion on ownership of these tasks.  Need to have ownership and deadlines for these tasks to ensure proper dissolution occurs entirely in 2023.

    • Close Chase Account: Patsy/Kermit/Kevin/Joe

    • Close Quickbooks: Treasurer

    • COMPLETE:  Archive VLPNO By-Laws:  Kermit

    • Notify ONE-PS: Kermit

    • Termination with State of California: Treasurer

    • Termination with Federal:  Treasurer

    • 2023 Tax Filing (FINAL):  Treasurer

    • Cancellation of Liability and D&O Insurance with State Farm: Kermit

VLPNF WEBSITE

Kermit assumed temporary responsibility for the website updates.  He has updated the website and completed the transition of all things VLPNO to VLPNF.  Kermit has assumed responsibility for all website updates as we gear up to launch the VLPNF with a Fall email to the membership.   NOTE:  BOD agreed to keep the same logo and website and just make edits with VLPNF:

MODERNISM WEEK 2024 VLP TOUR

·       Kick-off meeting held on September 21st.  All participants present.  All items on track – Photography in progress, Home write-ups assigned to each BOD member, Home Insurance application submitted.

·       Tickets go on sale:  November 1st, 2023.

·       Follow-up meeting scheduled for October 26th.

SPONSORSHIP COMMITTEE

·       Kevin stated that we have exceeded our Sponsorship Goal.  Even so, he has requested that we all continue to pursue further Sponsorship opportunities.

·       Currently we have the following OPEN sponsorships:

o   Five @ $2,500

o   Five @ $1,000

o   Ten @ In-Kind

 MEMBERSHIPS

·       Byron is working with consultant, Peter East, on database.  Byron share DB fields and everyone was good with them.

·       Kermit asked for draft of letter for Renewal and New memberships to be drafted. 

·       Kermit again asked that this be done expeditiously to help us begin Membership Drive in October for 2024 memberships.

ENDOWMENT COMMITTEE

No update.

 SOCIAL UPDATE

·       Fall Supper Social scheduled for Sunday, November 19th. 

·       Byron suggested we send out a Save the Date while we’re finalizing the event details.

·       Member neighbors Stan and Sonja Smith have volunteered to host the event at their home.  Patsy to follow-up with them on details for the event such as time, catering, invitation, services, etc.

·       Once details are finalized, invite to go out in early November.

·       TOPICS for the Fall Supper:  Membership Drive and upcoming events.

SGMM COMMUNITY UPDATE

·       SGMM scheduled for Saturday, December 2nd @ 10am

·       Proposed presenters:

    • Mayor Protemp:  Jeffrey Bernstein (Kevin to reach out)

    • City Manager:  Scott Stiles (Gustav to reach out)

    • PS PD Chief:  Andrew Mills (Kermit to reach out)

    • Office of Neighborhoods:  Denise Goolsby (Kermit to reach out)

NOVEMBER BOD

BOD agreed to hold November BOD meeting on Tuesday, November 7th, 2023.  Kermit to send out invite.

ADJOURNMENT

            There being no further business to come before the meeting, upon motion duly made, seconded and unanimously carried, the meeting was adjourned.

                                    Chair

                                                                                     ________________________________

                                                                                    KERMIT FERRER

Attest:

 ______________________________

JOE VASSALLO

Secretary