Board Meeting Minutes - November, 2022

Vista Las Palmas Neighborhood Organization Board Meeting
Date: Thursday, November 9, 2022
Meeting Time: 4:00pm-5:30pm
Attendees: Kevin Comer, Kermit Ferrer, Patsy Marino, Joe Vassallo, Gustav Swanson, Steve Orr

Kermit: FOCUS of our meeting will be the Social section of this agenda.  I will have the TEMPLATE of the AGMM ppt to review.

Agenda

  • Review and Approve 2022 Monthly Meeting Minutes. JV to put on the web site after 

  • Social:  

    • 2022 Fall Supper:  November 20th gathering @ Sol y Sombra (The Paloma Hotel) 5:00-7:00pm. Patsy confirmed 5-7pm is the correct time not 3-5pm. RSVPs: 31 Yes, 2 No.

      • Donor Recognition Board:  Dates covered and who will be printing this and bringing to the event. Kevin to report new year donors Oct 1 – current. $50 cut off for recognition listing. Patsy to print the board. Kermit to bring easels. Location: Citrus suite, musician, need to encourage neighborhood participation and donations. Patsy to welcome & recruit.

      • Kevin to invite AGMM speakers to the Social

    • 2022 Virtual AGMM:  Sunday, December 4th @ 10:00-11:30am PST

      • Need to print invite cards on Thursday/Friday, and hand deliver by Kermit, Kevin, Joe, Gustav on Sunday 11AM Meet @994 N Coronet

      • Kevin: using express docs to send mailers. Less than 50% of vlp addresses list their address as the primary mailing address. 2nd option has issues, 3rd option take express docs list and hire gig worker to add the gap addresses in mls. 

      • Reminder:  Invite and Agenda must go out minimum15 days prior to meeting (November 18th).  Last year we sent it 30 days prior

      • Minutes of the AGMM must be published no later than 30 days after the meeting.  Last year they were published on Dec. 6th, two days after AGMM

      • Save the date DRAFT send to Caitlin.  When should we send this out?

      • Next AGMM meetings prior to December 4th?

      • Patsy: let’s make lawn signs for membership drive/mtg and Social!

    • 2022 Holiday Pet Parade 

      • Saturday, December 17th

      • Patsy will contact Scott/David re: flyer/promo

  • Board member recruitment for AGMM 2022  - All

    • 2 year Board position:  December 2022-December 2024

    • Incumbents:  Kevin C and Joe V

    • There are five open positions:  

      • 2 weren't filled in 2021 (Joe V joined after AGMM & Gustav as a stand-in Board Member)

      • 4 that are coming up:  Patsy, Steve, Kermit & Brenda (John Vella replacement)

      • Re-running:  Patsy and Kermit

      • Need 3.  Update:  Received 2 applications: Bruce Frasier and Vince Tavani

    • Next Mtg planning for AGMM Thursday Nov 17 4:00pm-5:30pm 

    • JV to ask Vince if he will take on Treasurer role

  • November Treasury Report – Kevin. $50,015 ending balance.

  • Membership Drive - Patsy/Kevin

    • Databases (might need to have a separate meeting for this)

  • Vista Las Palmas Foundation 501(c)(3) Update – Kevin

    • Kevin to work on new logo

    • Kevin is researching accounting firms. Patsy to ask Nick if he can help us.

  • VLPNO Fictitious Business Name registration update – Joe

    • Joe and Kevin will contact Eve re: CA SOS filing and on-going compliance issues

  • Fundraising/Donations -All

    • Still need to establish a Board member owner who will administer this program

    • Desert AIDS Memorial - Do we have an update, need this for the AGMM

    • Complete donations to PS Animal Shelter = $10k (initial $5k to be divested);  LGBT Center = $5k

      • Kermit proposed $5k donation to LGBT Center for the Food Drive. All approved.

      • LGBT Center photo op early tomorrow

      • May need assistance with distribution

    • Other opportunities/organizations?

  • Other projects:  

    • Kick-off 2023 Major Fundraiser to replace MW Home Tour ideas

    • Volunteer Day:  Animal Shelter (Lead:  Patsy)

    • Volunteer Day:  The Center Food Bank (Lead:)

  • ONE-PS Highlights - Gustav/Steve

  • Communication - Website Updates & Newsletter - Gustav

  • Other Board Member Updates

Parking Lot: 

  • Modernism Week VLPNO Tour 2024:  Start immediately after Modernism Week 2023

Upcoming Dates: 

  • Sunday November 20 (5:00-7:00pm)          Sunday Supper @Sol y Sombra

  • Sunday December 4 (10:00-11:30am)           Virtual AGMM NEW DATE

  • Friday December 9 (9:00-11:00am)               December Board Meeting

  • Saturday December 17 (10:00am)                 Holiday Pet Parade & PS Animal Shelter event