Board Meeting Minutes - December, 2022

Vista Las Palmas Neighborhood Organization Board Meeting
Friday Dec 9, 2022 09:00 AM - 10:30AM

Location: 1110 Abrigo Road, Home of Vince & Coni, and Zoom link below

Invited: Kermit, Patsy, Christy, Kevin, Bruce, Vince, Joe
Invited, Optional: Gustav, Steve

To all current and incoming Board members, please read through the By-Laws to ensure you understand roles and responsibilities of the VLPNO Board and that were in compliance with them.  Attached is the link:

By-Laws — Vista Las Palmas Neighborhood Organization

Notes - DECEMBER BOARD MEETING

  • Introductions

  • Assignment of Board Member Roles

    • Gustav stays on as advisor, remains One-PS rep, Steve will be asked to be advisor and alternate oneps and with Linda Bracken should be backup.

    • Kermit to remain in chair

    • Patsy will remain in vice chair role. Joe puts for, bruce seconds.

    • Treasurer: Kevin will roll off but will follow through with new VLF 501c3 startup

    • Christy will take on Treasurer role, will switch to cloud based quickbooks

    • Bruce recommended Christy, Kermit seconds.

    • Patsy nominated Joe. 

  • Review / Approve Minutes from ALL 2022 Board Meeting 

  • Review / Approve Minutes from December Annual General Members Meeting (12/04/22)

    • Minutes of the AGMM must be published no later than 30 days after the meeting.  Last year they were published on Dec. 6th, two days after AGMM

  • Review Post AGMM Activities 

    • Kevin suggested holding 2 events b/c feedback was that our portion of the meeting was too rushed due to time constraints. In person. Everyone agreed. Kermit keep each meeting to 1 hour, joe suggests hybrid in-person and virtual.                                                                         

  • Discuss Transition of Incoming/Outgoing Board Members                              

    • Kermit : activities/roles

    • Patsy/Kermit: ps animal shelter

    • Vince: lgbt center – community food bank

    • Kevin/Bruce: oral histories

    • Christy/Caitlin: Communication

    • Byron: membership

    • Steve King wants to volunteer

    • Social Media needs to be assigned

  • Treasury / Finance Report                                                                               

    • November Report. Kevin reviewed balances, income, expenses

    • 2022 fiscal year review. Kevin pointed out that our revenue is over 50k, so the tax reporting is much more complicated. Christy will ask an acquaintance. Vince will ask his palm desert firm. Gustav will ask one-ps if they know a firm that does acctg for norgs. 

    • 2023 Annual Budget review. Added an annual fundraiser with a net of 30k. (50k revenue, 20k cost). 100 ppl/@$100

    • Bruce motioned to accept budget, Kermit 2nd

    • (Kermit: 96 members at AGMM? goal 130)

    • New classification Update

    • New Fictitious Name Business Name registration- Joe to document fictitious business name filing requirements

    • Joe to draft email to members who need to renew. State benefits. Include Byron 

    • Kevin/Joe: Bylaws need to be updated (city template has legacy info about abiding by city code) Kermit pointed out that a subcommittee need to follow protocol to (60 days before AGM) Glenn (neighbor/lawyer helped before w/bylaw cleanup).

  • 2022 Pet Parade:  Saturday, Dec 17th

    • PS animal shelter

    • Jv to pickup bones n scones, Invite Boozehounds – get $50 gift cert.

    • No alcohol – b/c of insurance. 

    • JV to ask Koffi for coffee

    • Patsy to request vlpno be added as rider to insurance

    • Kevin will speak

    • Patsy will talk with bart about day of service opportunity – to pick a day

    • Kevin to ask Palm Springs Post to get the word out about it.

  • Ongoing Membership Drive. Kermit to enlist Byron.

  • 2023 Fundraiser                                                                                                                

    • Set a date – Kermit mentioned how important it is to set a date and send out a save the date communication

    • Discuss plan -- patsy: focus is on getting the right house

  • Volunteer Days/Events

    • PS Animal Shelter (Lead:  Patsy)

    • LGBT Center Food Bank (Lead: Vince)

  • One PS / District 3 – no highlights. Gustav submitted to One-PS 3 questions answered. 

  • Communication Updates:                                                                                  

    • Email Addresses DB                                                                              

    • New Social Media (New Owner)                                                            

    • Other

  • Modernism Week VLPNO Tour 2024:  Start home and committee volunteer recruitment in January 

    • Bruce will ask Tony

    • Susan & alan

    • Stan boles

    • Kermit motions: we will give 5k as promised on Saturday. Kermit will invite dan (ceo?). Kermit will relay message about no donation next year to dan or bart. bill & bonnie will get invited.     Patsy 2nds.                                                      

  • Other Board Member Updates 

  • Kevin: PS AIDS memorial – fund raising stalled at 375k of 500k? asks if we should reach out to dan spenser (not through ellen). Kevin to set up coffee