Board Meeting Minutes - July 9, 2020

Vista Las Palmas Neighborhood Organization Board Meeting
July 9, 2020  4:00pm
Virtual Call via MSTeams

Meeting Objective: VLPNO Board Updates 

The following board members/attendees were present: Scott Turner, Kevin Comer, Gustav Swanson, Kermit Ferrer.

AGENDA

  • Review / Approve Minutes from June Board Meeting (06/11/20) - Board
  • Review Action Items from June Board Meeting - KFerrer
  • Treasury / Finance Report - KComer
    • June Report
    • Donations: 
      • Checks, Check Distribution, Neighbor Collections - KComer
      • Communication GSwanson/RMay
    • Other VLPNO funds projects: ie Blade Signs
  • Modernism Week 2021 - VLPNO Home Tour - Board
    • Identify Tour Captain
    • Begin search for homes (min. 8)
  • Neighborhood - KComer
    • COVID-19
    • Street Condition Update                                                                          
  • One PS / District 3 Update -  SCobrin/KComer
  • Communication Updates: - GSwanson
    • Email Addresses DB - KComer/RMay
    • VLPNO website
    • Next Door
    • Facebook - RMay
    • Other
  • Block Ambassador/Captain Initiative - KFerrer
  • Other Board Member Updates 

    Review/Approve Minutes from June 11th meeting

    • Board reviewed and unanimously approved minutes from the June 11th, 2020 Board Meeting
    • Gustav to coordinate w/ Imagine-IT to publish June Board 2020 meeting minutes on-line

    RECAP / NOTES from June Meeting

    • COMPLETE: Gustav to make the following VLPNO website updates:
      • Publish minutes from April and May Board as well as the May Supplemental Donation meetings
      • Post photos of donation check deliveries
    • OPEN: Kevin, Scott and Kermit to set-up co-signer’s on VLPNO bank accounts
    • COMPLETE: Kevin to make final contact attempt to MMGCCPA to research VLPNO non-profit classification – determine if VLPNO has to file tax report to California and obtain further details of our tax exempt classification and code
    • COMPLETE: Kevin to issue and deliver final donation check to PS Modcom for $2,500
    • POST-PONED: Gustav & Rebecca to prepare and send 2nd Matching Gift Donation email to the VLPNO membership with information on neighbors who have donated and photos of donation check deliveries.
    • OPEN: Board to continue search for MW2021 VLPNO Home Tour Captain. 
    • COMPLETE: Kermit to contact Rebecca’s neighbors who expressed interest in possibly having their home on the tour and assist with Tour coordination
    • OPEN: Kevin to follow-up with City on Neighborhood Topics:  Street Condition
    • COMPLETE: Kermit to draft proposal on Block Captains
    • COMPLETE: Kermit to send out Calendar Invite to the Board along with a MSTeams meeting invite for July 9th Board Meeting

    Treasurer’s Report

    • Kevin provided June Financials via email to the Board prior to the meeting
    • May reporting included
      • Account Reconciliation
      • Income Statement
      • Chase Bank Statement
    • Kevin went through the VLPNO account balances

    Kevin reached out to MMGCCPA and spoke to Lyle Purcell with regards to State of California tax filing requirements and VLPNO exemption status.  Lyle promised to be back to Kevin.  Concurrently, Kevin will reach out to Denise Goolsby for other CPA references in PS that are familiar with Neighborhood Organizations and tax filing requirements as a back-up.

    • We still need another two (2) signers: The Board agreed that this will be Scott Turner, VLPNO Board Chairperson & Kermit Ferrer, VLPNO Board Secretary.  This will be set-up once regulations permit for us to go to the bank to complete the signature paperwork. 

      Donations 

      • PS Modcom: $2,500
        • Kermit delivered the check to Nickie McLaughlin, Executive Director of the Palm Springs Modern Committee
        • Nickie promised take a photo of PSModCom President and a couple of other board members holding the check as well as providing their names and titles and perhaps a one line comment that can be used on your website. Kermit to follow up with Nickie.
      • Gustav to re-draft up VLPNO communication #2 to Thank neighbors who personally provided matching donations. Message to be emailed, posted on FB, NextDoor and VLPNO website

      MW2021 – VLPNO Home Tour                                                                                                    

      • Kermit informed the Board that our intent to participated in the MW2021 was accepted by the MW2021 and that we were given our preferred date of Saturday, February 13th
      • Kermit also discussed critical dates that are quickly coming up for the planning and organizing of the VLPNO Home Tour (information sent to VLPNO Board under separate email)
      • Kermit stressed on the need to identify a Tour Captain/Deputy and Tour Homes
        • Kermit stated that VLPNO has showcased 6 – 11 homes in any given year. Kermit said that it would be good to have a minimum of 8 – 10 homes to present to the MW2021 Home Curator and also to have homes as a back-up in case one drops out of the tour
        • Note: Tour Captain/Deputy doesn’t have to be on the Board just as Jeffrey Saadeh who lead the MW 2020 Home Tour
      • Tour Committee
        • Kermit suggested that we call for volunteers to join the VLPNO MW2021 Home Tour Committee and at said meeting we ask the volunteers for roles they would like to hold
        • Volunteers to date:
          • Sally Hightower Lipin: Brochure committee
          • Allison Sapunor: Brochure committee
          • Kermit Ferrer: Liaison to MW2021 Organizing Committee
          • Kevin Comer: Finance committee
          • Rick Distfield: Social Networking commitee

      • Kermit reported that he spoke to Rebecca’s neighbors who’d previously expressed interest in having their home on the tour and possibly helping with the committee about committee duties and tour home requirements. At this time, they can’t have their home on the tour but are willing to keep it on the list for future neighborhood tours.

    • Gustav to draft up communication calling out for Tour Committee members and Tour Homes to be emailed, posted on FB, NextDoor and VLPNO website

      One-PS – District 3
      • Kevin attended the District 3 June meeting conference call with Jeff Kors and Denise Golsby held on June 30th, 2020.
      • Main topic: Budget
      • Kevin’s main takeaway is that it seems as though the city has managed to come up with a budget that minimizes the visual impact to residents.  
      • The shortfall of $75 mm over two years is being made up this year by a combination of
        • Not completing the downtown park
        • Hiring freezes
        • Early retirements
        • Reserve fund transfers
        • Layoffs, although layoffs are the smallest part of the proposed budget.
      • It doesn’t seem as though there will be entire shutdowns of services.  
      • There was also some talk about the police department.  A reluctance to cut the budget for them.  Kors indicated that the city would hire a consulting firm to examine the PS PD and come up with recommendations for change if needed.  He indicated an acknowledgement that the minority community has been disenfranchised in many ways.  
      • The budget passed
      • Regarding Covid-19, Kors said that their work shows that the majority of new transmissions are from people congregating here in PS in people’s houses, thinking that their friends are probably not ill and it’s ok for friends to get together.  He also said that he views the many many many people coming here for a “vacation” as a problem as most of them are not wearing masks, while also indicating a reluctance to aggressively enforce the mask requirements.  

      Neighborhood                          

      • Kevin didn’t receive additional feedback from the Board on streets we’re asking the city to focus possible repairs. The Board agreed to proceed with the streets that Kevin and Kermit had identified.
      • Streets identified by Kevin & Kermit in priority order and agreed/approved by the Board:
        1. N Fairview
          1. Topaz
          2. Coronet
          3. N Fair Circle
          4. Tuxedo
      • Kevin to follow-up with Joel Montalvo, MPA, PE Asst Director of Engineering City of PS.

        Communication
      • Continue to use Mailchimp for communication. However, it is obvious that our Contact DB is outdated.  Need to work on clean-up of DB
      • Messaging also going through VLPNO website and FB.  Need to increase use of Ne NextDoor.  Need to understand how to use Mailchimp to feed directly into NextDoor and drive increased communication.


        Block Ambassador/Captain Initiative

    • Kermit presented his proposal on the Block Ambassador project
    • Project purpose:
      • Improve accuracy of VLP Neighbor database contact information
      • Boost VLPNO membership
      • Improve communication of neighborhood efforts and activities
      • Drive the sense of community in our neighorhood as noted in our Mission
    • VLP Neighborhood
      • Total Households = 425
      • NextDoor Households = 160
      • VLP Members = ?
      • Rebecca to count up approximate household VLP membership based on consolidated maillist database
    • Kermit’s proposal divided the neighborhood into 10 ‘Blocks’ including VLP dogleg
      • Total Ambassadors = 10
      • Assignments range from 27 to 54 households
      • The Board discussed that each Ambassador govern a ‘Block’ with ownership of one street and subsequently recruit street owners for the others streets on their ‘Block’
      • Each Board member to assume a ‘Block’, need to recruit at least 4 more Block Ambassadors
    • Kermit to update Block Ambassador proposal

     

    Other Update

    • Kermit received one new VLPNO Membership donation of $50.
      • Kermit to deposit into VLPNO Chase account
      • Kermit to scan new VLPNO Membership form and deposit and share with the Board
      • Scott to write a welcome message to the new neighbors
      • Kermit reported that he is working on identifying what streets in our neighborhood have blade signs and propose where new ones might be added

ACTION ITEMS:

  • Gustav to make the following VLPNO website updates:
    • Publish minutes from June Board
  • Kevin, Scott and Kermit to set-up co-signer’s on VLPNO bank accounts
  • Kevin to reach out to Denise Goolsby for other CPA references in PS that are familiar with Neighborhood Organizations and tax filing requirements as a back-up
  • Gustav to re-draft up VLPNO communication #2 to Thank neighbors who personally provided matching donations
  • Board to continue search for MW2021 VLPNO Home Tour Captain
  • Gustav to draft up communication calling out for Tour Committee members and Tour Homes to be emailed, posted on FB, NextDoor and VLPNO website
  • Kevin to follow-up with City on Neighborhood Topics: Street Condition
  • Board members – Block Ambassador assignees to begin outreach to neighbors
  • Kermit to update Block Ambassador proposal
  • Kermit to deposit membership donation $50 into VLPNO Chase account
  • Kermit to scan new VLPNO Membership form and deposit and share with the Board
  • Scott to write a welcome message to the new neighbors
  • Kermit to send out Calendar Invite to the Board along with a MSTeams meeting invite for August 13th Board Meeting

Board Meeting Minutes - June 11, 2020

Vista Las Palmas Neighborhood Organization Board Meeting
June 11, 2020  4:00pm
Virtual Call via MSTeams

Meeting Objective: VLPNO Board Updates 

The following board members/attendees were present: Scott Turner, Kevin Comer, Gustav Swanson, Kermit Ferrer, Rebecca May.

AGENDA

  • Review / Approve Minutes from May Board Meeting (05/14/20) -Board
  • Review Action Items from May Board Meeting - KFerrer
  • Treasury / Finance Report -KComer
    • May Report
    • Donations: 
      • Checks, Check Distribution, Neighbor Collections - KComer
      • Communication - GSwanson/RMay
    • Other VLPNO funds projects:  ie Blade Signs
    • Treasury Transition / Signees  (Open Item ‘til restrictions are lifted)
  • Modernism Week 2021 - VLPNO Home Tour - Board
    • Identify Tour Captain
  • Neighborhood - KComer
    • COVID-19
    • Street Condition Update – Agree on Worst Streets                                                                         
  • One PS / District 3 Update - SCobrin/KComer
  • Communication Updates: - GSwanson
    • Email Addresses DB - KComer/RMay
    • VLPNO website
    • Next Door
    • Facebook -  RMay
    • Other
  • VLP Neighborhood 'Dogleg' - Old Las Palma
  • Other Board Member Updates 

Review/Approve Minutes from May 14th meeting

  • Board reviewed and unanimously approved minutes from the May 14th 2020 Board Meeting
  • Gustav to coordinate w/ Imagine-IT to publish April Board, May Supplemental and May Board 2020 meetings minutes on-line

RECAP / NOTES from May Meeting

  • OPEN: Gustav to make the following VLPNO website updates:
    1. OPEN: Publish minutes from April Board and May Supplemental Donation meetings
    2. COMPLETE: Remove Mickey Puig as parting Board Member - Treasurer
    3. COMPLETE: Update Kevin Comer’s title to VLPNO Treasurer
  • OPEN: Kevin, Scott and Kermit to set-up co-signer’s on VLPNO bank accounts
  • OPEN: Kevin to contact MMGCCPA to research VLPNO non-profit classification – determine if VLPNO has to file tax report to California and obtain further details of our tax exempt classification and code
  • COMPLETE: Gustav to send Matching Gift Donation email to the VLPNO membership. Rebecca to assist utilizing Mailchimp to publish Donation email.
  • COMPLETE: Kevin to collect all personal donations collected by Kevin and Kermit and present to The LGBT Center – Food Bank.
  • OPEN: Kevin to issue checks and Sally, Kevin, Kermit & Rebecca to assist with deliver of the funds to the charities listed below that the VLPNO agreed to support.  VLPNO request that we take photos when making these donations so that we may post to the VLPNO website
    1. COMPLETE: The LGBT Center Food Bank additional $1,000
    2. COMPLETE: AAP Food Samaritans:  $2,500
    3. OPEN: PS Modcom:  $2,500
    4. COMPLETE: Palm Springs Animal Shelter: $2,500
  • COMPLETE: Kermit to prepare draft email MW2021 committee to inform them of our intent to participate and preferred dates, share it with VLPNO Board for review and subsequently submit to MW2021 committee
  • OPEN: Board to begin search for MW2021 VLPNO Home Tour Captain.  Sally to reach out to the two interested parties she has.
  • COMPLETE: Kevin to follow-up on Neighborhood Topics:  Street Condition Update & Safety/Security
  • COMPLETE: Rebecca agreed to own Mailchimp account for the VLPNO.  Kevin, Scott and Rebecca to have a video session on Mailchimp.
  • COMPLETE: Rebecca to begin updates to Facebook VLPNO account.
  • COMPLETE: Kermit to send on-file email communications from 2019 that gave a bit of background on the request to annex the dogleg. 
  • COMPLETE: Kermit also to request dogleg annexation background information from Jade Nelson, Robin Abrahams and Howard Hawkes – previous VLPNO Board members. 
  • COMPLETE: Kevin to follow-up with OLP Board and Denise Golsby to obtain further details on dogleg annexation.
  • COMPLETE: Kermit to send out Calendar Invite to the Board along with a MSTeams meeting invite for June 11th Board Meeting

Treasurer’s Report

  • Kevin provided May Financials via email to the Board prior to the meeting
  • May reporting included
    1. Account Reconciliation
    2. Income Statement
    3. Chase Bank Statement
  • Kevin went through the VLPNO account balances
  • Kevin reached out to MMGCCPA with regards to State of California tax filing requirements and VLPNO exemption status. He hadn’t heard back from them so he will make one more attempt to reach them.  If he’s unsuccessful, he will begin consultation with another local CPA.
  • We still need another two (2) signers: The Board agreed that this will be Scott Turner, VLPNO Board Chairperson & Kermit Ferrer, VLPNO Board Secretary.  This will be set-up once regulations permit for us to go to the bank to complete the signature paperwork. 

Donations 

  • The LGBT Center Food Bank: $2,500
    1. Kevin delivered $1,000 VLPNO supplemental VLPNO donation check ($1,500 VLPNO donation delivered previously delivered) along with the additional $’s collected from VLPNO neighbor’s personal donations to The LGBT Center (Debra Pollock, Director of Development)
    2. Photo was taken of Kevin handing Debra of The Center the VLPNO donation check
  • AAP Food Samaritans: $2,500
    1. Sally delivered $2,500 VLPNO check to AAP Food Samaritans (Mark Anton, CEO-Executive Director)
    2. Photo of check hand-off was taken with Mark Anton. Photo to be posted on VLPNO website, FB and used for future donation emails.
  • PS Modcom: $2,500
    1. Kevin will deliver this next week
  • Palm Springs Animal Shelter: $2,500
    • Rebecca and Kermit delivered $2,500 VLPNO check to Judi Oliva, Development Director of the Friends of the Palm Springs Animal Shelter and Anthony Ercolani, Asst. Director of Development, Marketing & Outreach
    • Photo of check hand-off was taken with Judi Oliva. Photo to be posted on VLPNO website, FB and used for future donation emails.
    • Judi from the Palm Springs Animal Shelter subsequently sent the following correspondence:

      Good afternoon Rebecca and Kermit, we are so very thankful to you and the entire Vista Las Palmas Neighborhood Organization! Challenging times call for grateful hearts. So we would like to share a few highlights from our gratitude list today. Right now we are grateful for the warm sunshine, blue skies, fresh air, wiggly puppies, perfectly purring kittens and witnessing everyone making the most of a tough situation. We are proud of our communities coming together for the common good. And, for the kind generosity and love shared with the Palm Springs Animal Shelter's homeless pets. Most importantly, we are grateful for YOU. 

    • Gustav to draft up VLPNO communication #2 to inform neighbors about (1) our donations and organizations, (2) thank neighbors who personally provided matching donations and (3) a request for matching donations with notification to VLPNO Board so that we may track our matching collection and overall donation

 

MW2021 – VLPNO Home Tour                                                                                                   

  • Kermit submitted email to MW2021 committee informing them of our intent to participate with the following dates in order of preference:
    1. Saturday, February 13th
    2. Saturday, February 20th
    3. Sunday, February 14th
  • MW2021 confirmed receipt of request but has yet to advise back on the date for the VLPNO Home Tour nor next steps.
  • Kermit stressed on the need to identify a Tour Captain/Deputy
    1. Note: Tour Captain/Deputy doesn’t have to be on the Board just as Jeffrey Saadeh who lead the MW 2020 Home Tour
  • Sally said that Allison Sapunor was willing to be on the tour committee.
  • Rebecca said that her neighbors expressed interest in having their home on the tour and possibly helping with the committee. Rebecca to introduce Kermit to her neighbors so that Kermit could provide them with information about the committee duties and tour home requirements
  • Awaiting update from MW2021 committee on next steps and corresponding dates of deliverables

One-PS

One-PS meetings generally suspended until further notice

Neighborhood                          

  • Kevin followed up with Marcus L. Fuller, MPA, PE, PLS Assistant City Manager/City Engineer and Joel Montalvo, MPA, PE Assistant Director of Engineering City of Palm Springs with regards to the conditions of several of the recently paved streets in our neighborhood.
  • Mr. Montalvo informed Kevin that the City’s Engineering staff reviewed our records, visited the streets, and confirmed the streets in question were last repaved in 2015 by Granite Construction.  He also provided a comprehensive presentation of how exactly staff determines what street gets repaved or gets a slurry treatment. Mr. Montalvo also advised that the City uses an objective process for street repairs, based on a third party Pavement Survey updated in 2018, that identifies a Pavement Condition Index (PCI) for each City street.
  • The City asked us to identify the worst streets we’d like fixed and they indicated that they might be able to have the city’s own crews do a temporary patch.  
  • Kevin asked the Board to identify which streets we think we should ask the city to concentrate on, and we’ll see what we can get done.  He said that they stated the city generally contracts out all work now, but that they do have a patch crew who might be able to do it
  • Kevin & Kermit identified top 5 streets in worse condition so that Kevin could report back to the city. Kermit noted that Dero and Via Paraiso cul-de-sac streets are immaculate and that he thought they’d be a good comparison to the condition our streets should be in.
  • Streets in priority order:
    1. N Fairview
    2. Topaz
    3. Coronet
    4. N Fair Circle
    5. Tuxedo
  • Kevin to follow-up with the city.

Communication

  • Kevin, Scott and Rebecca had a video session on Mailchimp.
  • First email went out successfully using Mailchimp. However, it is obvious that our Contact DB is outdated.
  • Kermit suggested creating a Block Captain proposal that would assist in engaging neighbors and getting neighbor updated information. Kermit to prepare proposal to share at the next Board meeting.
  • Rebecca uploaded photos of donation to FB. She will look into making updates to NextDoor.  Need to understand how to use Mailchimp to feed directly into NextDoor and drive increased communication.

VLP Neighborhood ‘DogLeg’

  • Kermit shared on-file communication from 2019 that gave a bit of background on the request to annex the dogleg. Kermit also received background information from Jade Nelson, Robin Abrahams and Howard Hawkes (previous VLPNO Board members) on the annexation of the ‘dog-leg’.
  • Kevin spoke to Denise Golsby. She stated that this was done as an effort to bring PS communities together. 
  • The Board agreed to leave this AS-IS and to not to further pursue this. If others ie. Old Las Palmas Neighborhood Board, Dog-Leg neighbors would like to make a change, they would need to go after this, it would be entirely up to them.
  • NOTE: VLP DogLeg defined as the homes bordered by the following streets:  N Monte Vista (West boundary), N Palm Canyon (East boundary), W Vista Chino (North boundary) and W Stevens Road (South boundary)

ACTION ITEMS:

  • Gustav to make the following VLPNO website updates:
    1. Publish minutes from April and May Board as well as the May Supplemental Donation meetings
    2. Post photos of donation check deliveries
  • Kevin, Scott and Kermit to set-up co-signer’s on VLPNO bank accounts
  • Kevin to make final contact attempt to MMGCCPA to research VLPNO non-profit classification – determine if VLPNO has to file tax report to California and obtain further details of our tax exempt classification and code
  • Kevin to issue and deliver final donation check to PS Modcom for $2,500
  • Gustav & Rebecca to prepare and send 2nd Matching Gift Donation email to the VLPNO membership with information on neighbors who have donated and photos of donation check deliveries.
  • Board to continue search for MW2021 VLPNO Home Tour Captain.
  • Kermit to contact Rebecca’s neighbors who expressed interest in possibly having their home on the tour and assist with Tour coordination
  • Kevin to follow-up with City on Neighborhood Topics: Street Condition
  • Kermit to draft proposal on Block Captains
  • Kermit to send out Calendar Invite to the Board along with a MSTeams meeting invite for July 9th Board Meeting

Board Meeting Minutes - May 14, 2020

Vista Las Palmas Neighborhood Organization Board Meeting
May 14, 2020  4:00pm
Virtual Call via GoTo Meeting

Meeting Objective: VLPNO Board Updates 

The following board members/attendees were present: Scott Turner, Kevin Comer, Gustav Swanson, Sheila Cobrin, Kermit Ferrer, Rebecca May, Sally Hightower Lippin.

AGENDA

  • Review / Approve Minutes from April Board Meeting (04/09/20) - All
  • Review Action Items from April Board Meeting - KFerrer
  • Treasury / Finance Report - KComer
    • April Report
    • Annual Budget
    • Donations:  $ Allocation, Organizations & Timing                               Board
    • COVID-19 Local Organizations/Businesses
    • Other VLPNO funds projects
    • Treasury Transition / Signees  (Open Item ‘til restrictions are lifted)
  • Modernism Week 2021 - VLPNO Home Tour? - Board
  • Neighborhood  - Board
    • COVID-19
    • Street Condition Update                                                                           
    • Safety/Security
  • One PS Update - SCobrin/KComer
  • Communication Updates: - GSwanson
    • Email Addresses DB - KComer
    • VLPNO website
    • Next Door
    • Facebook - RMay
    • Event Publications:  Alexander Star, MW2020, Other
    • Other
  • VLP Neighborhood 'Dogleg' - Old Las Palmas.
  • Other Board Member Updates

 

Thursday, May 14th meeting was held virtually via GoToMeeting due to COVID-19 Shelter at Home Order

Review/Approve Minutes from April 9th and May 5th meetings

  • Board reviewed and unanimously approved minutes from the April 2020 Board Meeting and the May 5th, 2020 Supplemental Donation meetings
  • Gustav to coordinate w/ Imagine-IT to publish April and May Supplemental 2020 Board Meeting minutes on-line

RECAP / NOTES from March Meeting

  • Gustav to make the following VLPNO website updates:
    • COMPLETED: Publish minutes from January, February and March Board meetings
    • COMPLETED: Add Rebecca May as incoming Board Member at Large
    • OPEN: Remove Mickey Puig as parting Board Member - Treasurer
    • OPEN: Update Kevin Comer’s title to VLPNO Treasurer
  • COMPLETED: Kevin to update VLPNO Annual Budget w/ and w/o Modernism Tour as we might have to cover 2 years of funding of neighborhood events, socials and donations if we don’t have a tour in 2021
  • OPEN: Kevin, Scott and Kermit to set-up co-signer’s on VLPNO bank accounts
  • OPEN: Kermit to research VLPNO non-profit classification – determine if VLPNO has to file tax report to IRS
  • COMPLETED: Board to discuss annual donations at next meeting.  Separate donations meeting held on May 5th
  • OPEN: Board to discuss whether to have a home tour in 2021 at next meeting
  • COMPLETED: Kermit to assist in editing MW2020 VLPNO Home Tour photos
  • COMPLETED: Kermit to send out Calendar Invite to the Board along with a GoToMeeting invite for May 14th Board Meeting

Treasurer’s Report

  • Kevin provided April Financials via email to the Board prior to the meeting
  • April reporting included
    • Account Reconciliation
    • Check Detail
    • Chase Bank Statement
  • Kevin went through the VLPNO account balances
  • Kevin informed the Board that he was able to file the Form 990 N on May 7th, 8 days to spare before losing our tax exempt status. 
  • Kevin talked about California filings.  He couldn’t find any record that we’ve ever done any filing with the State of California.  Usually the state has mirror filings to the Federal Govt.  He asked if anyone had any information on why this would be? 
    • Kermit repeated that there was a Letter on file with regards to 'Preparation of Application for Recognition of Exemption under the applicable section of Internal Revenue Code'. 
    • CPA is MMGCCPA (Maryanov Madsen Gordon & Campbell CPA’s)
    • http://mmgccpa.com/ 
      • Our MMGCCPA contact:  Lyle Pierceall
      • Kermit sent a follow-up email and multiple phone calls to MMGC CPA (Lyle Pierceall) asking about the outcome of this service.  No response.  Kevin will attempt to contact.
      • We still need another two (2) signers: The Board agreed that this will be Scott Turner, VLPNO Board Chairperson & Kermit Ferrer, VLPNO Board Secretary.  This will be set-up once regulations permit for us to go to the bank to complete the signature paperwork. 
  • We still need another two (2) signers: The Board agreed that this will be Scott Turner, VLPNO Board Chairperson & Kermit Ferrer, VLPNO Board Secretary.  This will be set-up once regulations permit for us to go to the bank to complete the signature paperwork. 

Donations 

  • As agreed during May 5th VLPNO Supplemental Board meeting:
    • Kevin made out the $1,500 check donation to The LGBT Center – Food Bank
    • Sally delivered check to The LGBT Center (Debra Pollock, Director of Development)
    • Photo was taken of Sally handing Debra of The Center the VLPNO donation check
  • Debra Pollock wrote: ‘Thank you for your generous donation. Last night we provided a week’s worth of food for 220 households with a total of 519 people. Thank you for helping us accomplish this! We believe that the need for food will continue to increase for the foreseeable future. It’s nice to know that our neighbors want to help us address this need.’
  • Kevin & Kermit communicated The Center Food Bank VLPNO donation to their neighbors and collected an additional $2,050 of personal donations to match VLPNO donation
  • Overall Donation Proposal Sub-Committee Members:
    • Kevin Comer
    • Rebecca May
    • Scott Turner
    • Kermit Ferrer
  • Scott thanked all Board members for their input on suggested charitable organizations.
  • On behalf of the sub-committee members, Scott presented the following recommendations from the VPLNO Donation Sub-committee of organization / donation amounts to the Board:
    • The LGBT Center Food Bank: $2,500 (current approved donation of $1,500 + additional funds raised by matching funds)
    • AAP Food Samaritans: $2,500
    • PS Modcom: $2,500
    • Palm Springs Animal Shelter: $2,500
    • Total donation amount = $10,000
  • The Board approved the sub-committee’s recommendation.
  • The Board thanked Kevin and Kermit for their personal fundraising efforts.
  • Kevin to collect all checks from fund raising effort by Kevin and Kermit to present those to The LGBT Center – Food Bank.
  • Gustav to draft up VLPNO communication to inform neighbors about (1) our donations and organizations, (2) thank neighbors who personally provided matching donations and (3) a request for matching donations with notification to VLPNO Board so that we may track our matching collection and overall donation.
  • Kevin to issue checks and Sally to assist with deliver of the additional $1,000 funds to The LGBT Center Food Bank as well as the other charities that the VLPNO will be supporting.  VLPNO request that we take photos when making these donations so that we may post to the VLPNO website.

MW2021 – VLPNO Home Tour?                                                                                                    

  • Kermit received email from Modernism Week Committee asking VLPNO if they planned to have a tour in February Modernism Week 2021
  • Kermit shared details of Tour and Schedule
  • Scott asked ‘Why wouldn’t we have a tour?’
  • Sheila stated that the VLPNO alternated years to have tours. Kermit rebutted stating that the VLPNO had had tours since he moved into the neighborhood 2013 - 2020
  • Kermit and Sally reminded everyone of the actions required:
    • Identifying a Tour Captain/Deputy and a committee of at least 6 additional members:
      • Co-Deputy, Home Selection, Photos, Brochure, Docent coordination, etc.
      • Kermit recommended that VLPNO Home Tour committee follow tour playbook prepared by Jefrey Saadeh for the successful MW2020 Home Tour
      • Note: Tour Captain/Deputy doesn’t have to be on the Board just as Jeffrey Saadeh who lead the MW 2020 Home Tour
    • Obtaining commitment from 6 – 7 home owners to have their home toured
  • Board discussed and agreed that we should have a tour as this was a success in 2020 and our main source of VLPNO funds
  • Kermit said that we had to provide three (3) choice dates for our MW2021 tour. The Board agreed on the following dates in order of preference:
    • Saturday, February 13th
    • Saturday, February 20th
    • Sunday, February 14th
  • Kermit to prepare draft email to MW2021 committee informing them of our intent to participate and preferred dates, share it with VLPNO Board for review prior to submission
  • Board to begin search for MW2021 VLPNO Home Tour Captain. Sally said she might two interested parties.

One-PS

  • One-PS meetings generally suspended until further notice
  • Kevin participated in District 3 Call with the Mayor on Thursday, April 23rd
  • Major impact to budget from Covid, scenarios put budget reductions at $20-$30mm. City plans on drawing down reserve fund, will also require major budget cuts, hiring freeze, cutbacks on all nonessential construction, etc.  
  • Mayor said that he wanted our re-entry to be based on science, not politics, and certainly not based on which companies or industries have hired lobbyists to gain political influence.  Said that pickle ball and tennis will re-open, maybe golf.  Stores and restaurants later.  Churches, etc.  if they space people ten feet apart possibly.  
  • Mayor ended by saying that in this time when even a pandemic has been politicized it’s important to remain kind to everyone.  

Neighborhood                          

  • No Update. Although VLPNO Board understands that current conditions might slow things down, we agreed that projects must continue.  Kevin to follow-up.
    • Topics: Street Condition Update &  Safety/Security

VLPNO Board Meeting

         Meeting Agenda/Recap

Communication

  • Consolidated Neighbor Email Addresses DB created on Mailchimp by Kevin. Need to identify owner.
  • Board agreed to use Mailchimp as principal method to email communication to our neighbors supplemented by Facebook and NextDoor.
  • Rebecca agreed to own Mailchimp account for the VLPNO. Kevin, Scott and Rebecca to have a video session on Mailchimp.
  • VLPNO website updates are not efficiently being completed by Imagine IT. Gustav to follow-up with Jeff.

VLP Neighborhood ‘DogLeg’

  • Kevin brought up that via One PS Organization The Old Las Palmas Neighborhood Board approached him and asked the VLPNO to consider allowing OLP to annex the dogleg as they think it is a better fit in OLP. OLP Board also suggested that the City of PS asked them to take it, too.
  • VLP DogLeg defined as the homes bordered by the following streets: N Monte Vista (West boundary), N Palm Canyon (East boundary), W Vista Chino (North boundary) and W Stevens Road (South boundary).
  • Kermit brought up that the annexation of the dogleg had been in the works by The City of PS for some time.  He also reminded the Board that the annexation was voted on and approved into the new VLPNO By-Laws during the November 2019 VLP Annual General Membership Meeting. If this de-annexation proposal was to move forward it would have to be presented to the VLPNO General Membership and voted on during the 2020 VLP AGMM.
  • Kermit to send on-file communication from 2019 that gave a bit of background on the request to annex the dogleg. Kermit also to request background information from Jade Nelson, Robin Abrahams and Howard Hawkes – previous VLPNO Board members.
  • Kevin to follow-up with OLP Board and Denise Golsby to obtain further details.

ACTION ITEMS:

  • Kevin to issue checks and Sally to assist with deliver of the funds to the charities listed below that the VLPNO agreed to support. VLPNO request that we take photos when making these donations so that we may post to the VLPNO website
    • The LGBT Center Food Bank additional $1,000
    • AAP Food Samaritans: $2,500
    • PS Modcom: $2,500
    • Palm Springs Animal Shelter: $2,500
  • Kevin to collect all personal donations collected by Kevin and Kermit and present to The LGBT Center – Food Bank.
  • Gustav to send Matching Gift Donation email to the VLPNO membership. Rebecca to assist utilizing Mailchimp to publish Donation email.
  • Kevin to contact MMGCCPA to research VLPNO non-profit classification – determine if VLPNO has to file tax report to California and obtain further details of our tax exempt classification and code
  • Kevin, Scott and Kermit to set-up co-signer’s on VLPNO bank accounts
  • Gustav to make the following VLPNO website updates:
    • Publish minutes from April Board and May Supplemental Donation meetings
    • Remove Mickey Puig as parting Board Member - Treasurer
    • Update Kevin Comer’s title to VLPNO Treasurer
  • Kermit to prepare draft email MW2021 committee to inform them of our intent to participate and preferred dates, share it with VLPNO Board for review and subsequently submit to MW2021 committee
  • Board to begin search for MW2021 VLPNO Home Tour Captain. Sally to reach out to the  two interested parties she has.
  • Kevin to follow-up on Neighborhood Topics: Street Condition Update & Safety/Security
  • Rebecca agreed to own Mailchimp account for the VLPNO. Kevin, Scott and Rebecca to have a video session on Mailchimp.
  • Rebecca to begin updates to Facebook VLPNO account.
  • Kermit to send on-file email communications from 2019 that gave a bit of background on the request to annex the dogleg.
  • Kermit also to request dogleg annexation background information from Jade Nelson, Robin Abrahams and Howard Hawkes – previous VLPNO Board members.
  • Kevin to follow-up with OLP Board and Denise Golsby to obtain further details on dogleg annexation.
  • Kermit to send out Calendar Invite to the Board along with a MSTeams meeting invite for June 11th Board Meeting

 

                                               

Supplemental Board Meeting Minutes - May 5, 2020

Vista Las Palmas Neighborhood Organization Special Board Meeting
May 5, 2020  4:00pm
Virtual Meeting via Phone/Online

Meeting Objective: Determine Donation Budget and Identification of Organizations

The following board members/attendees were present: Scott Turner, Kevin Comer, Gustav Swanson, Sheila Cobrin, Sally Hightower Lippin,Kermit Ferrer, Rebecca May.

AGENDA

  • Donation Budget – Kevin
  • Solicitation of VLPNO Neighbors for Donations to Food Bank – Kermit
  • Identification of Organizations for Donations – All
    • Some recommendations include: LGBT Center Food Bank; Palm Springs Preservation Foundation; Modcom; VLPNO ‘beautification projects’; others?
  • Allocation of Donation Amounts by Organization – Kevin/All
  • Final Thoughts -- All

 

  • Kevin stated that there is $20,000 in our funds available for donations
  • Board discussed that given the uncertainty of having a Modernism Tour in 2021, VLPNO should allow for $’s to cover donations, socials and events for 2 years.  It was agreed that we should only allocate $10,000 to donate at this time.
  • Sally had reached out to The Center as proposed by Kermit.  Sally presented the following information:
  • It costs approximately $1,500 a week to operate The Center Food Bank.  The Center informed us that last week they provided food for 210 families.  Prior to COVID-19, they were serving 140-160 families per week.  They food costs are fluctuating weekly as they are not always able to source food from the same place.  They have to meet CA food health and safety standards.
  • The Board agreed that the VLPNO’s 1st donation of 2020 would be to The LGBT Center – Food Bank for $1,500
  • Sally to coordinate check hand-off with The Center and possibility of getting a pic of the donation hand-off with The Center.
  • Kevin to make out check payable to The Center – Food Bank.  Kevin and Sally to coordinate check hand-off.
  • Kermit talked about possibility of asking our neighbors to donate to The Center.  Scott suggested making it a donation that the VLPNO would match up to a certain amount
  • The Board talked about the organizations that the Board had donated to.  Kermit had shared scans/photos of the donations made in 2015 – 2019. 
  • Scott, Kevin, Rebecca and Kermit to work on proposal of remaining $8,500 donation allocation and not for profit organizations.  The team asked that other Board members provide input of preferred organizations.
  • Gustav to draft up an email to the VLPNO membership about our donation to The Center and asking neighbors for matching contributions.

 

Board Meeting Minutes - April 9, 2020

Vista Las Palmas Neighborhood Organization Board Meeting
April 9, 2020  3:00pm
Virtual Call via GoTo Meeting

Meeting Objective: VLPNO Board Updates

The following board members/attendees were present: Scott Turner, Kevin Comer, Gustav Swanson, Kermit Ferrer, Rebecca May (via phone).

AGENDA

  • Introductions
  • Review / Approve Minutes from March Board Meeting (03/13/20) - All
  • Review Action Items from March Board Meeting - KFerrer
  • Board Transition:  MPuig Exit/RMay Introduction - KFerrer/GSwanson
  • Treasury / Finance Report - KComer
    • March Report
    • Annual Budget
    • Donations:  $ Allocation, Organizations & Timing                                 Board
    • COVID-19 Local Organizations/Businesses
    • Treasury Transition / Signees
  • MW2021 ?  - KFerrer
  • Neighborhood  -  Board
    • COVID-19
    • Street Condition Update                                                                           
    • Safety/Security
  • One PS Update - SCobrin/KComer
  • Communication Updates: - GSwanson
    • VLPNO website
    • Next Door
    • Facebook
    • Event Publications:  Alexander Star, MW2020, Other
    • Email addresses - KComer
    • HSPS
    • Other
  • Other Board Member Updates

Thursday, April 9th meeting was held virtually via GoToMeeting due to COVID-19 Shelter at Home Order 

Review/Approve Minutes from March 13th meeting

  • Board reviewed and unanimously approved minutes from the March 2020 meeting
  • Gustav to coordinate w/ Imagine It to publish January, February and March 2020 Board Meeting minutes on-line

RECAP / NOTES from March Meeting

  • OPEN: Gustav to publish minutes from January and February Board meetings
  • COMPLETE: Kevin to complete transition of Treasurer responsibilities, accounts, set-up treasurer report on Quickbooks
  • COMPLETE: Kevin to update VLPNO Annual Budget to include membership dues collection @ x% of households. 
  • COMPLETE: Board to discuss co-signer’s on VLPNO bank accounts
  • OPEN: Kermit to research VLPNO non-profit classification – determine if VLPNO has to file tax report to IRS
  • OPEN: Board to discuss annual donations at next meeting
  • COMPLETE: Jeffrey to send final MW2020 documents and post-mortem to Kermit for filing
  • OPEN: Board to discuss whether to have a home tour in 2021 at next meeting
  • COMPLETE: Kermit to follow-up with VWine Lounge to cancel March Social
  • COMPLETE: Gustav to update March Social invite to announce cancellation
  • COMPLETE: Sally to communication to those who’d RSVP’d to the March Social
  • COMPLETE: Board to consider ideas for One-PS Ecology projects
  • COMPLETE: Gustav to reach out to Rob Moon, owner of the VLP Facebook account to get sign-in information
  • OPEN: Kermit to assist in editing MW2020 VLPNO Home Tour photos
  • COMPLETED: Kermit to send out Calendar Invite to the Board along with a GoToMeeting invite for March 13th Board Meeting

Board Transition

  • Rebecca May was officially introduced to the Board as a new Board Member at Large upon Mickey Puig’s (former Treasurer of the Board) departure.
  • Gustav to add Rebecca May profile to the VLPNO website, remove Mickey Puig and update Kevin Comer’s title to Treasurer.    

Treasurer’s Report

  • Kevin set-up the VLPNOr accounting on Quickbooks.
  • March reporting included
    • Income statement for March
    • The income statement YTD
    • The balance sheet for March 4
    • The 2019 income statement
    • The 2020 budget and 6. the bank ledger detail since March 1.  
  • Kevin plans on distributing the monthly balance sheet and bank ledger detail.  
  • Kevin did a 1st pass at the Annual 2020 Budget. It was requested that Kevin look at creating two budgets.  One with a tour in 2021 and one without.  Kevin said he would look into the feasibility of creating this.
  • We still need another two (2) signers: The Board agreed that this will be Scott Turner, VLPNO Board Chairperson & Kermit Ferrer, VLPNO Board Secretary (PS Full time resident).  This will be set-up once regulations permit for the three of us to go to the bank to complete the signature paperwork. 
  • Kevin still working on whether we do or don’t need to file a form 990? Need to identify oure structure / classification as a 501c3 or a 501c4? Kermit to researched past emails and documents and found the following:
    • Letter with regards to 'Preparation of Application for Recognition of Exemption under the applicable section of Internal Revenue Code'. 
    • He subsequently sent a inquiry email to MMGC CPA (Lyle Pierceall) asking about the outcome of this service. Kermit is awaiting response.
  • Donations:
    • This topic was put on-hold until our next Board meeting. We did agree that we wanted to ensure that we were donating to organizations that support our mission and make sure that organizations haven’t taken public positions that are offensive and/or controversial to our community.  The organizations need to be vetted as well. 
    • The Board discussed the need to establish how much $ we would allocate to donations and decide which charities we would support
    • Kermit offered to create a Donation Request form as a way for the Board to track Donation proposals, the Board to review, approve/deny and if approve, complete the donation.

MW2021 – VLPNO Home Tour?                                                                                                    

  • The Board discussed the possibility of having a Modernism Week 2021 VLPNO Home Tour
  • Kermit noted that applications are historically due in mid-June with specific request of Tour, Tour preferred dates and times.
  • Kermit stressed the important to assign or obtain a volunteer to be VLPNO Home Tour Deputy Captain as this was clearly an undaunting task in organization. Recommend VLPNO Home Tour committee follow tour playbook prepared by Jeffrey Saadeh for the successful MW2020 Home Tour.
  • Given COVID-19 it seems that MW2021 schedule might be delayed.
  • Board agreed to post-pone discussion to further meetings until such time that Modernism Week 2021 is confirmed and schedule of required activities is published.

ACTION ITEMS:

  • Gustav to make the following VLPNO website updates:
    • Publish minutes from January, February and March Board meetings
    • Add Rebecca May as incoming Board Member at Large
    • Remove Mickey Puig as parting Board Member - Treasurer
    • Update Kevin Comer’s title to VLPNO Treasurer
  • Kevin to update VLPNO Annual Budget w/ and w/o Modernism Tour as we might have to cover 2 years of funding of neighborhood events, socials and donations if we don’t have a tour in 2021
  • Kevin, Scott and Kermit to set-up co-signer’s on VLPNO bank accounts
  • Kermit to research VLPNO non-profit classification – determine if VLPNO has to file tax report to IRS
  • Board to discuss annual donations at next meeting
  • Board to discuss whether to have a home tour in 2021 at next meeting
  • Kermit to assist in editing MW2020 VLPNO Home Tour photos

Kermit to send out Calendar Invite to the Board along with a GoToMeeting invite for May 14th Board Meeting

Suggested annual dues contribution of $50 per household helps pay for website, mailings, printing, newsletter, supplies and our VLP neighborhood events.

Duration: 1 year
Price: $50.00