Board Meeting Minutes - March 13, 2020

Vista Las Palmas Neighborhood Organization Board Meeting
March 13, 2020, 2:00pm
Ristretto: 500 S Palm Canyon Drive, Palm Springs

The following board members/attendees were present: Gustav Swanson, Sheila Cobrin, Mickey Puig, Kermit Ferrer, Rebecca May (via phone), Jeffrey Saadeh (MW2020 Captain), Jeff Shotwell - Imagine It! Media (guest).

AGENDA

  • Introductions
  • Review / Approve Minutes from February Board Meeting (02/13/20)   All
  • Review Action Items from February Board Meeting KFerrer
  • Treasury / Finance                            MPuig/KComer
    • February Report
    • Annual Budget
    • Donations: $ Allocation, Organizations & Timing                                      Board
    • GoFundMe:  Alexander STAR (Closed?)
    • Treasury Transition / Signees
  • MW2020 Update  KFerrer
    • Post-Mortem JSaadeh
    • MW2021?
  • Alexander STAR Dedication Event Update  KFerrer
  • Social – March    S Hightower
  • Neighborhood  KComer
    • Street Condition Update                                                                    
    • Safety/Security
  • One PS Update  SCobrin/KComer
  • Communication Updates:   GSwanson
    • Imagine IT        Guest: Jeff Shotwell 
    • VLPNO website
    • Next Door
    • Facebook
    • Event Publications: Alexander Star, MW2020,Other
    • Email addresses & Home Puchase Update     KComer/RMay
    • HSPS
    • Other

Other Board Member Updates

Thursday, March 12th meeting was cancelled that day due to heavy rains

  • Meeting was rescheduled to Friday, March 13th to be held jointly with the MW2020 Post-Mortem

Review/Approve Minutes from February 13th meeting

  • Board reviewed and unanimously approved minutes from the Feb. 2020 meeting
  • Gustav to coordinate w/ Imagine-IT to publish January, February & March 2020 Board Meeting minutes on-line

RECAP / NOTES from February Meeting

  • COMPLETED: Mickey & Kevin to coordinate transition of Treasurer responsibilities, accounts and budget creation
  • COMPLETED: Kermit to reach out to VWine Lounge to request quote for hosting next VLPNO March Social and follow-up Sally for coordination
  • COMPLETED: Kermit to follow-up with other PS neighborhoods on VLP pavement issues
  • COMPLETED: Kermit & Kevin to canvas neighborhood and take photos of pavement demonstrating extensive stress
  • COMPLETED: Kermit to invite Jeff Shotwell from ImagineIT to the next March Board Meeting
  • COMPLETED: Kermit to send out Calendar Invite to the Board along with a GoToMeeting invite for March 12th Board Meeting

Treasurer’s Report

  • Although Kevin wasn’t present for the March Board meeting, he sent the following update:
  • Kevin is now the sole signer on the bank account.  All other previous signers were removed (Howard Hawkes – previous Director of the 2019 VLPNO Board & Mickey Puig – previous Treasurer of VLPNO Board, moving away from PS.
  • We need another two (2) signers so volunteers. Ideally someone who is around PS quite a bit. The Board proposed Scott Turner, VLPNO Board Chairperson & Kermit Ferrer, VLPNO Board Secretary (PS Full time resident).  Topic to be discussed at the next meeting.
  • Mickey awaiting Kevin’s return to hand over additional treasurer paperwork
  • Kevin plans to get financials up and running on Quickbooks this month.  It will be easy to stop if/when I’m no longer Treasurer if the new person doesn’t want to do it.  
  • Kevin asked if we are sure we don’t need to file a form 990? Does anyone know if we’re structured as a 501c3 or a 501c4? Kermit to research through past emails and documents
  • Donations:
    • The VLPNO made one donation in 2019. It was to the Chamber of Commerce = $4,000 for the Alexander Star
    • The Board discussed the need to establish how much $ we would allocate to donations and decide which charities we would support
    • In the past, the VLPNO donated to: Palm Springs Police Officers Association, Desert Aids Project, Animal Shelter and The Palm Springs Preservation Foundation
  • Kevin to draft up an annual budget

MW2020 Update                                                                                                    

  • Post-Mortem: Jeffrey was present to present and have an open forum on the Post-Mortem/Lessons Learned of the Modernism Week 2020 VLPNO Home Tour. Main subjects discussed:
    • Skip the education series: No benefit or draw to the tour
    • Check-in Location
    • Wristbands: Rubber vs Paper/Secure bracelets
    • Preparation: Gift bags, tents, docent/home owner pre-meeting
    • Quality of homes; Begin search for homes for next tour early
    • Frequent communication
    • Docent attire
    • Brochure: Use of graphic designer, advertising?
    • See further summary and supporting documents under separate cover. These have been saved, printed and filed in the VLPNO Binder
  • Jeffrey also brought up that the MW2020 committee had asked where the money from our tour goes to. We’d previously informed them that the money goes to charities and re-invested into our community.  As a summary of the MW2020 event, the committee asked for specifics.  We told Jeffrey to tell them that we donated to the ‘Chamber of Commerce’ as we did in 2019 for the Alexander Star
  • Should the VLPNO have a Modernism Week in 2021? The subject was tabled to a future meeting when the full Board would be in attendance

 Alexander STAR

  • Kermit spoke of the success of the Alexander Star dedication
  • Joan Gand did an outstanding job speaking on behalf of the VLPNO and representing our neighborhood
  • The Alexander family was present and moved by the event
  • VLPNO Board / MW2020 Attendees: Kevin Comer, Jeffrey Saadeh, Gustav Swanson & Kermit Ferrer
  • Alexander Star Go-Fund Me has been officially closed

 Social

  • Kermit put forward a motion that the March Social to be held @ VWine Lounge should be cancelled. The motion was seconded and approved by the Board
  • Kermit to contact VWine Lounge to inform them of our cancellation
  • Gustav to update the invite notifying of the cancellation and Sally to notify those who had RVSP’d
  • Rebecca volunteered to assist Sally in the Social committee
  • Next event TBD

One-PS

  • Although Kevin wasn’t present for the March Board meeting, he sent the following update:
  • One PS March 2020 Picnic is cancelled.  One PS will advise if and when it gets rescheduled.
  • Ecology Committee: Kevin has come up with a couple of ideas.  
    • Citywide ban of the use of glyphosate.  For those who don’t know it’s already banned in most countries. It’s a carcinogen, main ingredient in the weed killer Roundup.  
    • Ban on neocontinoids. These are a class of neuro-active insecticides chemically similar to nicotine. This one kills bees.  
    • Ban on single use plastics following on the success of the plastic bags.
  • Those are three ideas to consider.  Before we take something to the ecology committee, Kevin would like some input from the Board to make sure we support these initiatives
  • Kevin requested feedback and submission of other ideas

 Communication

  • Jeff Shotwell from Imagine IT was present
  • Jeff told us the VLPNO webpage was 7 years old
  • GoDaddy account has been updated and paid
  • Jeff had conducted training of previous Board member to allow him to make updates to the VLPNO webpage. Unfortunately, process hasn’t been documented so it never was passed along.  Additionally, the updates that were previously done weren’t proper and Jeff had to correct.  Need to discuss further with the Board.
  • Jeff told us that the ‘Mailchimp’ accounts could be linked to social media (FB, Instagram) to send out communication on updates. The Board discussed passing this onto Kevin
  • The Board also discussed ways to reformat, possibly create a checklist to update the website and also archiving updates, news, photos, etc. This will take time and will be a growth process.
  • Jeff’s minimum charge is ½ hour. He recommended that it would be best to consolidate update requests to once a month.
  • Gustav requested assistance with editing of photos. Kermit volunteered.  Gustav forwarded images of MW2020 tour so that Kermit could edit and these could be posted on our website
  • The Board talked about other ways to improve communication
  • Facebook account currently owned by Rob Moon
  • Gustav to reach out to Rob Moon, owner of the VLP Facebook account to get sign-in information so that we could update VLP account and utilize for communication and broadcasting

Neighborhood                          

  • As Kevin wasn’t present, this subject will be discussed during April Board meeting
  • Topics:
    • Street Condition Update
    • Safety/Security

ACTION ITEMS:

  • Gustav to publish minutes from January and February Board meetings
  • Kevin to complete transition of Treasurer responsibilities, accounts, set-up treasurer report on Quickbooks
  • Kevin to update VLPNO Annual Budget to include membership dues collection @ x% of households.
  • Board to discuss co-signer’s on VLPNO bank accounts
  • Kermit to research VLPNO non-profit classification – determine if VLPNO has to file tax report to IRS
  • Board to discuss annual donations at next meeting
  • Jeffrey to send final MW2020 documents and post-mortem to Kermit for filing
  • Board to discuss whether to have a home tour in 2021 at next meeting
  • Kermit to follow-up with VWine Lounge to cancel March Social
  • Gustav to update March Social invite to announce cancellation
  • Sally to communication to those who’d RSVP’d to the March Social
  • Board to consider ideas for One-PS Ecology projects
  • Gustav to reach out to Rob Moon, owner of the VLP Facebook account to get sign-in information
  • Kermit to assist in editing MW2020 VLPNO Home Tour photos
  • Kermit to send out Calendar Invite to the Board along with a GoToMeeting invite for March 13th Board Meeting

Board Meeting Minutes - February 13, 2020

Vista Las Palmas Neighborhood Organization Board Meeting
February 13, 2020, 4:00pm
830 N Fair Circle, Palm Springs

The following board members/attendees were present: Scott Turner, Kevin Comer, Gustav Swanson (via phone), Sheila Cobrin, Sally Hightower Lippin, Mickey Puig (via phone), Kermit Ferrer, Rebecca May.

AGENDA

  • Introductions
  • Review / Approve Minutes from January Board Meeting (01/09/20) All
  • Review Action Items from January Board Meeting KFerrer
  • Review Post AGMM Activities
  • Treasury / Finance Report  MPuig
    • December/January Report
    • Annual Budget
    • GoFundMe:  Alexander STAR
  • MW2020 Update KFerrer
    • Tour Name: Vista Las Palmas:  The Alexander’s Jewel in the Crown Designed by William Krisel and Charles Du Bois
    • Scheduled for Saturday, February 15th
    • Ticket Sales
    • Volunteer Status
  • Alexander STAR Dedication Event Update KFerrer
  • Social – Feb Recap                                   Board
  • Next Social – March? KFerrer
  • One PS Update                   SCobrin/KComer
  • Communication Updates:  GSwanson
    • VLPNO website
    • Next Door
    • Facebook
    • Email address KComer
    • HSPS
    • Other
  • Other Board Member Updates

RECAP / NOTES from January Meeting

  • COMPLETED: Kermit to include Chairperson Updates in future agendas as proposed
  • COMPLETED: Gustav to publish minutes from October, November and December Board Meetings as well as November Annual General Membership on-line with Imagine IT group.
  • IN PROCESS: Mickey to update VLPNO Annual Budget to include membership dues collection @ 90% of households. 
  • COMPLETED: Kermit to follow-up with ‘Las Palmas Brewery’ to provide final confirmation and possibly purchase gift, gift certificate to raffle at the Social event
  • COMPLETED: Kermit to do all the preparations for Feb. 18th Social:  sign-in cards, food, gift and set-up
  • COMPLETED: Board to finalize Social invite messaging to include topics listed above under Social
  • COMPLETED: Gustav to publish Social invite through Website, Email blast from website and NextDoor
  • COMPLETED: Kermit to send all VLPNO neighbor information databases to Kevin
  • COMPLETED: Kevin to consolidate VLPNO neighbor databases to create single master list
  • COMPLETED: Kermit to set-up PO Box for VLPNO mail and provide to Gustav to update website
    • New Address: 1717 E Vista Chino, Suite # A7-252, Palm Springs, CA   92262
  • COMPLETED: Kermit to send out Calendar Invite to the Board along with a GoToMeeting invite for February 13th Board Meeting Conference Call In #

 Introductions

  • The Board welcomed Rebecca May as a potential new member of the Board to replace Sheila Cobrin when Sheila moves to Chicago and withdraws from the Board
  • Sheila noted that her move date is now uncertain and that she will remain on the Board
  • The Board agreed to allow Rebecca to remain on the Board as an Advisor to the Board and a Board Member in waiting
  • Rebecca introduced herself on personal and professional background.

 Review/Approve Minutes from January 9th meeting

  • Board reviewed and unanimously approved minutes’ the January 9th, 2020 meeting
  • Gustav to publish minutes from January 9th, 2020 Board Meeting on-line working with Imagine IT group

Assignment of Board Member Roles

  • During the February Board meeting, Mickey Puig announced that he and his husband sold their Palm Springs house and will be leaving Palm Springs at the end of March
  • The Treasurer Board position will be vacant upon Mickey’s departure from the Vista Las Palmas Neighborhood
  • The current Board officer positions as follows:
    • Chairperson: Scott Turner
    • Vice-Chairperson: Gustav Swanson
    • Treasurer: Mickey Puig
    • Secretary: Kermit Ferrer
    • Members-At-Large: Sheila Cobrin, Sally Hightower and Kevin Comer
  • Kevin Comer spoke of his financial/accounting experience and volunteered to fill the soon to be vacant Treasurer position
  • Kermit proposed Kevin as suitable for the Treasurer position and the motion was seconded. Kevin accepted
  • Mickey and Kevin to work on transition of duties, accounts before the March meeting
  • Upon Mickey’s exit from the VLPNO, Rebecca will be offered as a Member-At-Large to the VLPNO Board
  • Sally Hightower volunteered to be the Social Coordinator under her member-at-large position. See further details under the ‘Social’ section
  • The Board finalized the new officer positions (as of Feb. 13th, 2020) as follows :
    • Chairperson: Scott Turner
    • Vice-Chairperson: Gustav Swanson
    • Treasurer: Kevin Comer
    • Secretary: Kermit Ferrer
    • Members-At-Large: Sheila Cobrin, Sally Hightower (Social Coordinator) and Mickey Puig
    • Board Advisor: Rebecca May

 Treasury

  • Mickey shared November 2019, December 2019 and January 2020 Treasury reports
  • Our finances are healthy
  • Budget and funds allocation to be discussed at the March Board meeting

 MW2020 VLPNO Home Tour Update

  • Jeffrey Saadeh joined the Board to give us an update on the tour and shared summary of all activities with the Board prior to the meeting
  • Tour Name: Vista Las Palmas:  The Alexander’s Jewel in the Crown Designed by William Krisel and Charles Du Bois
  • Reminded the Board that the tour is scheduled for this upcoming Saturday, February 15th
  • Six (6) Homes, Speakers, Volunteers Docents and Supplies confirmed
  • Jeffrey spoke of the Home Owner and Docent Education Luncheon he and Mickey hosted at their home on February 8th
  • Volunteer Status: Still need additional volunteers to be docents for the day of the tour.  Follow-up call for volunteers to go out to the VLP neighbors.  Kevin Comer said he would be a volunteer
  • Jeffrey spoke of the
  • Ticket Sales Report:
    • Original Ticket Qty: 400 (Sold out in December)
    • Additional Ticket Qty: 100 (Sold out in January)
    • Not counting day-off Sales. 498 tickets sold via modernism week.                                          2 reserved for MW Quality Control
    • No more tickets to be made available on-site MW2020
    • VLP will sell tickets day of the tour (100% of proceeds go to VLP)
  • Event financials (More detail on the event tracking documents prepared and presented by Jeffrey Saadeh:
    • Budget: $14,820
    • Estimate: $23,652
    • Actual to Date: $28,067
  • Jeffrey and Kermit to schedule an event post-mortem for the MW2020 Home Tour committee soon after the tour and separate from the VLPNO Board meeting

 Alexander Star Dedication Status

  • Kermit gave an update on the event to be held tomorrow, Friday, February 14th at 2:00pm
  • Location: 300 South Palm Canyon Drive up the street from the PS Architecture & Design Museum
  • Supporters: Vista Las Palmas, Twin Palms, Racquet Club Estates, Palm Springs Preservation Foundation, H3K and The Kaplan Group
  • Joan Gand will represent and speak on behalf of the VLP
  • Jill Kitnick (daughter of Robert and Helene Alexander) will be present
  • Other speakers: Geoff Kors & Ruta Lee
  • Everyone is invited to attend

 Social – Recap & Next Social

  • The Board talked about the success of the VLPNO January Social at Las Palmas Brewing on Saturday, January 18th (MLK weekend) a very good event with good attendance
  • The January Social included one free taco per person and raffle of a gift certificate to ‘Las Palmas’ brewery. Raffle item winner:  Amy Brinkman
  • Kermit called out that we missed the objective of introductions of New Board Members to the VLP participating neighbors. Lesson learned to use the next VLPNO Social event to do this
  • Kevin took the sign-in cards from those who attended to update neighbor information (address & email)

Social – Next Social

  • Future possible venues:
    • V Wine Lounge
    • Venezia
    • Wexlers
    • Sandfish
    • Persimmon Bistro @ PS Museum
  • Kermit recommended that the Board attempt to host six (6) events a year. One every other month.  The Board agreed to host the next event on Saturday, March 21st.  Kermit said he would contact V Wine Lounge manager to get a quote for the event
  • confirmed having spoken to owner at Las Palmas Brewing (new brewery on N Palm Canyon Drive) for the next VLP Social on Saturday, January 18th (MLK weekend)
  • Kermit also asked for a volunteer for the VLPNO Social committee, previously held by Amy Brinkman. Kermit stated that his duties as secretary compounded with the Social event coordination was too much work for one volunteer based on the experience with the January Social.  Kermit said that he is willing to assist with venue coordination and event activities however requested that someone take the lead with announcements, day pre-, during and post- activities.  Sally Hightower volunteered to be the Social Coordinator under her member-at-large position.

 One-PS

  • Sheila and Kevin attended the February One-PS meeting
  • In their update they told us that One-PS that the following was covered: R/E market pricing report, Fire Department activities, One-PS events (ie. Picnic)
  • Kevin volunteered to fill Sheila’s position on the One-PS Ecology Committee (past projects of the Ecology Committee include the Leaf Blower Ordinance)
  • Kevin and Sheila asked the Board if the Board had any ideas for projects for the Ecology Committee
  • Kermit brought up the pavement issues/concerns on N Fair Circle given that re-paving of the streets in VLP was done in 2017/2018. Kevin commented that this is also occurring on his street:  Coronet Circle
  • Sheila stated that this can’t be addressed through One-PS
  • The Board suggested reaching out to other neighborhoods to see if they are experiencing similar issues and if so, if we could band together to present to the city
  • Kermit volunteered to send email to participants of the Alexander Star dedication submitting photos and inquiring if they saw similar issues

 Communication

  • Gustav brought up topic of website updates and ImagineIT costs
  • Kermit suggested inviting Jeff Shotwell from ImagineIT to the next Board meeting to discuss how we could improve communication, website re-design, other communication methods and expenses

ACTION ITEMS:

  • Mickey & Kevin to coordinate transition of Treasurer responsibilities, accounts and budget creation
  • Kermit to reach out to VWine Lounge to request quote for hosting next VLPNO March Social and follow-up Sally for coordination
  • Kermit to follow-up with other PS neighborhoods on VLP pavement issues
  • Kermit & Kevin to canvas neighborhood and take photos of pavement demonstrating extensive stress
  • Kermit to invite Jeff Shotwell from ImagineIT to the next March Board Meeting
  • Kermit to send out Calendar Invite to the Board along with a GoToMeeting invite for March 12th Board Meeting

 

Board Meeting Minutes - January 9, 2020

Vista Las Palmas Neighborhood Organization Board Meeting
January 9, 2020, 4:00pm
830 N Fair Circle, Palm Springs

The following board members/attendees were present: Scott Turner, Kevin Comer, Gustav Swanson, Sheila Cobrin, Sally Hightower Lippin (via phone), Mickey Puig (via phone), Kermit Ferrer.

AGENDA

  • Introductions
  • Review / Approve Minutes from December Board Meeting (12/11/19)
  • Review Action Items from December Board Meeting
  • Finalize Board Member Roles
  • Review Post AGMM Activities
  • Treasury / Finance Report 
    • December Report
    • Annual Budget
    • GoFundMe:  Alexander STAR
  • MW2020 Update
    • Tour Name: Vista Las Palmas:  The Alexander’s Jewel in the Crown Designed by William Krisel and Charles Du Bois
    • Scheduled for Saturday, February 15th
    • Ticket Sales
    • Request for Volunteers
  • Alexander STAR Dedication Event Update
  • January Social
  • Communication Updates: 
    • Next Door
    • Facebook
    • Email address
    • HSPS
    • Other

RECAP / NOTES from December Meeting

  • NOT COMPLETED: Sally to publish minutes from October and November Board Meetings as well as November Annual General Membership on-line with Imagine IT group.
  • NOT COMPLETED: Sally to provide on-going maintenance of website:  What’s New – Remove 2019 MW message
  • IN PROCESS: Board to finalize officer positions at January meeting.
  • IN PROCESS: Mickey to update VLPNO Annual Budget to include membership dues collection @ 100% of households. 
  • COMPLETED: Kermit to send Denise Goolsby a copy of the Bylaws that we adopted with the map attached and as certified by Kermit as Secretary.  Kermit to complete before Dec. 24th (30 days from AGMM)
  • COMPLETED: Kermit to follow-up with ‘Las Palmas Brewery’ to ask if they’d allow us to host a VLPNO Social on Saturday, January 18th, Kermit to prepare communication.
  • COMPLETED: Kermit to send out Calendar Invite to the Board along with a GoToMeeting invite for January Board Meeting

 Introductions

  • The Board welcomed newly elected incoming Board member: Kevin Comer (absent at the December meeting)
  • All Board members re-introduced themselves and acquainted the Board on personal and professional background
  • Sheila broke the news to the Board that she was selling her house and moving to Chicago and would no longer be able to serve on the Board

 Review/Approve Minutes from December 11th meeting

  • Board reviewed and unanimously approved minutes from the Dec. 2019 meeting
  • Sally to publish minutes from Oct, Nov, Dec 2019 & Jan 2020 Board Meeting on-line working with Imagine IT group

 Assignment of Board Member Roles

  • During the December 2019 Board meeting, the Board had assigned temporary officer positions as noted below. The subject was tabled to be discussed during this January 2020 meeting with the presence of all Board members:
    • Chairperson: Scott Turner
    • Vice-Chairperson: Sally Hightower
    • Treasurer: Mickey Puig
    • Secretary: Kermit Ferrer
    • Members-At-Large: Sheila Cobrin, Gustav Swanson and Kevin Comer
  • Prior to the meeting, Sally had sent the Board an email surrendering Vice-Chairperson position and volunteering for a member at large position. 
  • Kermit proposed Gustav as suitable for the Vice-Chairperson position given his leadership in the establishment of the new VLPNO By-Laws. The motion was seconded and Gustav accepted.
  • Kevin also accepted to be a Member-At-Lar
  • The Board commented that Sheila’s move to Chicago would leave one (1) Member-At-Large position open. It was suggested that we formally note that in the January Social invitation and ask for volunteers.
  • The Board finalized the new officer positions as follows:
    • Chairperson: Scott Turner
    • Vice-Chairperson: Gustav Swanson
    • Treasurer: Mickey Puig
    • Secretary: Kermit Ferrer
    • Members-At-Large: Sheila Cobrin, Sally Hightower and Kevin Comer

 Assignment of One-PS Representative

  • Sheila had previously noted that she is the VLP representative to One-PS
  • Sheila noted One-PS meetings take place 8:00 – 10:00am of 2nd Thursday of the month
  • Given Sheila’s departure from the Board, a new VLP representative is required
  • Kevin volunteered to be the VLP One-PS representative
  • Scott had previously volunteered to be VLP back-up representative to One-PS

 Review Post AGMM Activities – Remaining

  • Elect Officers within 30 days of the AGMM:  Officers positions tentatively identified in December, Final officer election concluded during January meeting. See Officers above.
  • At the same time as Officers are elected designate VLP’s official representative and alternate representative to ONE-PS:  See One-PS representative information above.
  • Comply with the requirements in Article IX Section 11 to report to the Office of Neighborhoods (Denise) and ONE-PS.  These include providing notice of VLP’s official representatives to ONE-PS, copies of the minutes of the AGMM, and a list of the current Directors with the dates of their respective terms in office. Requires follow-up.

 Treasury

  • No Treasury report as Mickey was traveling and records were back in PS

 MW2020 VLPNO Tour Update

  • Event scheduled for Saturday, Feb. 15th AM and PM Tours
  • Original MW2020 Tour tickets posted at 400. Tickets sold out in December
  • Additional 100 tickets added to the MW2020 Tour website. Additional tickets also sold out.
  • No additional tickets will be sold on-line. VLP can sell additional tickets at the Alexander Star Dedication and on the day of the event.
  • Homes coordinated
  • Brochure in final draft
  • Need for volunteers – docents and check-in for day of tour.
  • There’ll be a homeowner and docent meet & greet and education session on Feb. 8th at Mickey Puig & Jeffrey Saadeh’s home

Alexander STAR Dedication Event Update

  • Event scheduled for Friday, Feb. 14th 2:00pm
  • Joan Gand volunteered to be VLP speaker. Information passed on to David Hyams Alexander STAR event coordinator.

Social

  • Kermit confirmed having spoken to owner at Las Palmas Brewing (new brewery on N Palm Canyon Drive) for the next VLP Social on Saturday, January 18th (MLK weekend)
  • Kermit sent out draft of invitation prepared by neighbor John Criscuolo and asked all to comment. Once it is approved the Board agreed to post on VLPNO website as well as NextDoor – VLP
  • Message to include:
    • Under New Leadership, New Board / New Era or Meet Your New Board Members
    • Take advantage of Social to bid farewell to Sheila who will soon be relocating out of the neighborhood and request Board member volunteer to fill this position
    • Clarification on No Host Bar = Cash Bar
    • Include ‘Win a Fabulous Prize’
  • It was proposed to have a sign-in card for those attending to capture updated neighbor information (address & email) which would then be used to draw for a raffle item
  • Kermit to do all of the preparations and purchases: snacks, nametags & gift to be raffled at the Social

 Communication

  • Board discussed need to improve communication via VLPNO website, Next Door and/or Facebook. On-going topic for future meetings.
  • Board also discussed need to capture proper, single master list of neighbors and corresponding email address. Kermit explained that there were 4 versions of neighbor mail lists but never consolidated.  Kevin volunteered to take these and put through ‘mail chimp’ to consolidate lists and allow for email database management.
  • A sub-committee would then be created to review database accuracy, edits and adds
  • Board discussed the need to replace Sheila’s address on the website for all mailings. Board agreed on setting up a PO Box that could be carried forward non-withstanding Board changes.  Kermit volunteered to set that up at the Mailboxes place on Vista Chino and Sunrise

 ACTION ITEMS:

  • Kermit to include Chairperson Updates in future agendas as proposed
  • Gustav to publish minutes from October, November and December Board Meetings as well as November Annual General Membership on-line with Imagine IT group.
  • Mickey to update VLPNO Annual Budget to include membership dues collection @ 100% of households.
  • Kermit, Sheila & Kevin:  Comply with the requirements in Article IX Section 11 to report to the Office of Neighborhoods (Denise) and ONE-PS.  These include providing notice of VLP’s official representatives to ONE-PS, copies of the minutes of the AGMM, and a list of the current Directors with the dates of their respective terms in office. Requires follow-up.
  • Kermit to follow-up with ‘Las Palmas Brewery’ to provide final confirmation and possibly purchase gift, gift certificate to raffle at the Social event
  • Kermit to do all the preparations for Feb. 18th Social: sign-in cards, food, gift and set-up
  • Board to finalize Social invite messaging to include topics listed above under Social
  • Gustav to publish Social invite through Website, Email blast from website and NextDoor
  • Kermit to send all VLPNO neighbor information databases to Kevin
  • Kevin to consolidate VLPNO neighbor databases to create single master list
  • Kermit to set-up PO Box for VLPNO mail and provide to Gustav to update website
  • Kermit to send out Calendar Invite to the Board along with a GoToMeeting invite for February 13th Board Meeting

Board Meeting Minutes - December 11, 2019

Vista Las Palmas Neighborhood Organization Board Meeting
October 10, 2019, 4:00pm
501 S Palm Canyon Drive Palm Springs

The following board members/attendees were present: Scott Turner, Gustav Swanson (via phone) Sheila Cobrin, Mickey Puig (via phone), Kermit Ferrer, Howard Hawkes, Amy Brinkman (via phone).

AGENDA

  • Introductions
  • Assignment of Board Member Roles
  • Review / Approve Minutes from November Board Meeting (11/14/19)
  • Review / Approve Minutes from November Annual General Members Meeting (11/24/19)
  • Review Action Items from November Board and Annual General Members Meeting
  • Review Post AGMM Activities
  • Treasury / Finance Report 
    • November Report
    • Annual Budget
    • GoFundMe:  Alexander STAR
  • MW2020 Update
    • Tour Name: Vista Las Palmas:  The Alexander’s Jewel in the Crown Designed by William Krisel and Charles Du Bois
    • Scheduled for Saturday, February 15th
  • Alexander STAR Dedication Event Preparation
    • Confirm Sheila to speak at the ceremony
    • Draft a 3-4 minute speech
    • NOT REQUIRED:  Choose 2 pictures that illustrate the above connection.
  • Communication Updates:  HSPS

RECAP / NOTES

  • Done: Review/Approve Minutes from Nov Board & Annual General Membership Mtgs

November Board Meeting

  • Done: Review Action Items from November 14th  Board Meeting:
  • Done: Purchase "thank you" gift to be given to Glen as appreciation for his efforts regarding the change of ByLaws. 
    • Howard purchased gift basket from On The Mark created and delivered to Glen.
  • Done: Howard committed to printing and posting signs around the neighborhood reminding all of the upcoming Annual Meeting. 
    • Signs printed and posted.
  • Done: Board discussed the need to have a "write-in candidate" form created and available at the meeting.  Also, a two-color ballot form to be created. 
    • Form created and utilized.
  • Done: Kermit had suggested that various roles be designated for the AGMM including check ins, payments of dues, prep for the bylaws proposal (presumably including different colored voting cards) and ballots for the directors election if more than three candidates are nominated. 
    • Kermit purchased color coded cards that Sheila/Jeffrey handed out during AGMM check-in.
    • Sheila and Mickey (Jeffrey Saadeh represented Mickey) manned the Welcome Table and check-in guests
  • Done: Sheila and Mickey agreed to meet prior to the meeting to create a master list of due paying members. 
    • List was created of due paying members who had paid prior to 2019
  • Done: Confirm City is OK with new By-Laws and whether Denise Goolsby will attend AGMM. 
    • Glen received confirmation from Denise Goolsby that the City is OK with the new bylaws, but she won’t be attending the AGMM.
  • Done: Copies of the notice of the AGMM that was sent to the members, the replacement bylaws that have been circulated (both clean and blacklined), the City map (which I have) and the ballots if they are required.
    • Kermit made 10 copies to bring to the meeting of the (1) Notice that was sent to VLP Members, (2) Replacement By-Laws Circulated (Clean), (3) Replacement By-Laws Circulated (Blacklined) and City Map
  • Done: Confirm David Hyams attendance and speak at AGMMis going to attend and speak
    • David Hyams cancelled his attendance of the AGMM but provided Kermit summary of his Alexander Star project that I will present at the AGMM
    • Kermit to speak about Alexander Star @ AGMM
  • Done: Provide payment to 849 for catering.  Mickey and Amy handled and processed payment to 849.
  • Done: Glen to write Chairman’s script to use during the AGMM.
  • Done: Kermit to send out Calendar Invite to the Board along with a GoToMeeting invite for December Board Meeting.

November Annual General Membership Meeting

  • Done: Review Action Items from November 24th AGMM Meeting:
  • Open: Send Denise Goolsby a copy of the Bylaws that we adopted with the map attached and as certified by Kermit as Secretary.  Kermit to complete before Dec. 24th (30 days from AGMM)
  • Done: Set the voluntary dues for members by November 30/19 (Article VII Section 2).  Suggested Annual Dues contribution set @ $50.00 and posted as such on the website and corresponding form.
  • Done: Notify Members and Eligible Members of Board meetings at least 7 days prior to those meetings (Article VIII Section 11).  You may also want to let Denise Goolsby know about those meetings.
  • Done: Elect Officers within 30 days of the AGMM (Article IX Section 1).  Only Board members can be Officers.
  • Done: At the same time as Officers are elected designate VLP’s official representative and alternate representative to ONE-PS.  These representatives need not be Board members, but can be any Member of the VLPNO (Article IX Section 10).
  • Done: Comply with the requirements in Article IX Section 11 to report to the Office of Neighborhoods (Denise) and ONE-PS.  These include providing notice of VLP’s official representatives to ONE-PS, copies of the minutes of the AGMM, and a list of the current Directors with the dates of their respective terms in office.

Introductions

  • The Board welcomed newly elected and incoming Board members: Scott Turner (present), Gustav Swanson (present) and Kevin Comer (absent)
  • Scott spoke of his personal and professional life in the Coachella Valley and specifically his time in the VLP neighborhood.
  • Exiting Board members: Howard Hawkes and Amy Brinkman were present as part of the transition between the incoming and exiting members of the Board. The Board thanked Howard and Amy for their tenure and contributions to the VLP Board.

 Assignment of Board Member Roles

  • Kermit asked if any Board members wanted to fill any of the officer positions.
    • Chairperson
    • Vice-Chairperson
    • Treasurer
    • Secretary
  • Both Gustav and Sheila said they’d like to remain as ‘Member At Large’.
  • Scott stated that he had financial experience and offered to be either Chairperson (previously held by Howard Hawkes) or Treasurer.
  • Representing Mickey Puig, Kermit informed the Board that Mickey would like to remain as Treasurer.
  • Kermit said that he’d be good to remain as Secretary.
  • Sally and Kevin weren’t present.

Assignment of Board Member Roles - continued

  • The Board agreed to temporarily assign officer positions as follows. However, this was to be finalized and approved at the January 2020 Board meeting:
    • Chairperson: Scott Turner
    • Vice-Chairperson: Sally Hightower
    • Treasurer: Mickey Puig
    • Secretary: Kermit Ferrer
    • Members-At-Large: Sheila Cobrin, Gustav Swanson and Kevin Comer

 Assignment of One-PS Representative

  • Sheila noted that she is the VLP representative to One-PS
  • Kermit noted that a back-up was also necessary
  • Scott volunteered to be Sheila’s back-up as VLP representative to One-PS

 Review/Approve Minutes from November 14th Board Meeting and November 24th AGMM:

  • Board reviewed November 14th Board Meeting and November 24th Annual General Membership Meeting minutes. Board unanimously approved.
  • Sally to work with Imagine IT to publish minutes from previous Board Meetings on-line.
  • Still need to post October Board Meeting Minutes too.

Communication

  • Board discussed need to improve communication via VLPNO website, Nextdoor and/or Facebook. Topic for future meetings.

Social

  • Kermit proposed next Social event to be scheduled for January at new brewery on N Palm Canyon Drive: Las Palmas Brewing
  • David suggested weekend of Martin Luther King’s Day: Saturday, January 18th  
  • Kermit to follow-up with ‘Las Palmas Brewery’ to ask if they’d allow us to host a VLPNO Social on suggested date.
  • Kermit to prepare communication.

ACTION ITEMS:

  • Sally to publish minutes from October and November Board Meetings as well as November Annual General Membership on-line with Imagine IT group.
  • Board to finalize officer positions at January meeting.
  • Mickey to update VLPNO Annual Budget to include membership dues collection @ 100% of households.
  • Kermit to send Denise Goolsby a copy of the Bylaws that we adopted with the map attached and as certified by Kermit as Secretary. Kermit to complete before Dec. 24th (30 days from AGMM)
  • Kermit to follow-up with ‘Las Palmas Brewery’ to ask if they’d allow us to host a VLPNO Social on Saturday, January 18th, Kermit to prepare communication.
  • Kermit to send out Calendar Invite to the Board along with a GoToMeeting invite for January Board Meeting

Vista Las Palmas Neighborhood Organization Annual Meeting Minutes November 24, 2019

Vista Las Palmas Neighborhood Organization
Annual General Membership Meeting

November 24, 2019, 3:00pm
O'Donnell Golf Club, Palm Springs

The following board members/attendees were present: Howard Hawkes, Amy Brinkman (via phone), Gustav Swanson, Sheila Cobrin, Sally Hightower Lippin, Mickey Puig (via phone), Kermit Ferrer, Glenn Cameron.

AGENDA

  • Arrivals/Check-In/Mix and Mingle/Cash Bar
  • General Meeting
  • Introduction of Guests
  • Annual Report of Activities 
  • Financial Report: Overall Profit & Loss, Modernism Tour Profit & Loss, 2020 Budget
  • MW2020 VLPNO Home Tour: Save the Date: 2020 Modernism Home Tour on Saturday, February 15th, Tour Update, Call for volunteers 
  • Alexander Star Dedication
  • Proposal to Replace the VLPNO’s Bylaws with the attached By-Laws
  • Candidate Introductions & Election of Members to the Board of Directors
  • Election Results / Closing Remarks

RECAP / NOTES

Arrivals/Check-In:

  • Sheila Cobrin and Jeffrey Saadeh (in Mickey Puig’s absence) checked in all arriving neighbors and received forms and contributions from those who provided them
  • Meeting Attendance: 22 Households
  • VLPNO General Membership: 63 Households
  • 35% of the General Membership was present at the meeting. Quorum was met.

    NOTE:  Per the By-Laws One-fifth (20%) of the Members shall constitute a quorum at the Annual or any Special General Membership Meetings.

General Meeting:

  • Howard Hawkes, VLPNO President, kicked-off the meeting as meeting Chair @ 3:42pm
  • Meeting to be in two parts.
    • VLPNO existing By-Laws
      • Only members in good standing are permitted to vote. Members in good standing are property owners in VLP who have paid annual dues.  Voting with green colored cards
    • If replacement By-Laws are approved and replaced, VLPNO new By-Laws
  • Only members are permitted to participate in voting. Members are all individuals claiming primary or secondary residence (including business occupants) and property owners within the boundaries of Vista Las Palmas who have submitted a membership application, requested membership or signed into the meeting today with a provided pink colored cards
  • Howard called the meeting to order and appointed Kermit Ferrer as Secretary of the meeting
  • Kermit confirmed that 1/5 of paying members were present

Guest:  Palm Springs City Manager - David Ready

  • David thanked Mayor Moon for his service to the city as Mayor. His presentation highlights:
  • New downtown park will open in 1 year – Fall 2020
  • His objective to update the city more technological. Money is being spent on servers/cloud storage
  • Developing new PS app (PS at your service). This will be the tool for residents to interact with City Hall
  • City is working on redesign of the City website
  • City Economy / Budget is stable
  • New Tribal Arena:
    • Tribal Arena Council will meet with the City in December
    • Question from VLPNO member: What power/authority does City over Arena
    • David response: City has reviewed the plan and provided the Tribal Arena Council with a list of recommendations and items of mitigation.
    • VLPNO Stan Smith spoke up stating that the Tribal Arena comprehensive plan is available on-line to all and the Tribal Council has addressed many of articles. Stan said it is a well worth read as it has a lot of information on the plan
  • Andaz Hotel
    • Question from VLPNO member: What is going on with the Andaz hotel?
    • David response: Developer has had issues with Contractor and has had to change Contractors.  The city has put Andaz/new Contractor on notice.  New Contractor has committed to finish the project while Andaz is still litigating with the initial contractor. 
  • David Ready encouraged participating VLPNO members reach out to him by providing his personal cell # (760) 409-8033

Annual Report of Activities:

  • Howard said that we have a very good Board that gets along and works together
  • We have hosted 3 VLPNO Social Events @ 849 Restaurant, La Quinta Brewing and The Twist/Roly China Fusion
  • Updating of VLP By-Laws spearheaded by Gustav Swanson, Kermit Ferrer and Glenn Cameron

Financial Report:

  • Current Balance as of 10/31/19 = $12,679
  • Main source of funding: Modernism Week ticket sales & Membership dues
  • Funds utilized for
    • Modernism Week for upcoming year
    • Social Events
    • Annual General Membership Meeting
    • Donations: 2019 – Alexander Star
  • Funds are lower in 2019 as MW2019 ticket sales were lower than anticipated

 Modernism Week 2020 VLPNO Home Tour:

  • Jeffrey Saadeh, VLP Lead for the MW2020 Home Tour provided update
  • Schedule: Saturday, February 15th, 2020 - AM & PM Tours
  • Tour Name: Vista Las Palmas: The Alexander’s Jewel in the Crown
  • Focus on Alexanders and architects: Du Bois & Krisel with education sessions on architects
  • Featuring 6 Homes
  • Tickets: 400 on MW2020 website – Almost sold-out
  • Committee members: Kermit Ferrer (Co-Lead), Sally Hightower, Sheila Cobrin, Allison Sapunor, Bill Lieber, Patsy Marino & Howard Hawkes

Alexander Star Dedication project:

  • Kermit Ferrer spoke of VLPNO’s support of the Alexander Star on Palm Springs walk of fame. Kermit commented that it was interesting that although the Alexander’s and their construction company were key to the development and style of Palm Springs, they hadn’t been honored with a star.  VLP is the principal contributor to the Alexander Star
  • Project lead by David Hyams, private entity and resident of Little Beverly Hills with support from various Alexander Construction Company neighborhoods
  • Schedule: Friday, February 14th, 2020
  • Location: TBD (awaiting final approval by the Architecture & Design Museum of the proposed site on Palm Canyon Dr.)
  • Ceremony will include the following speakers. Most will speak on their (entities) connection to the 4 family members being honored:
    • Nona Watson - Walk of the Stars
    • Mayor or Council Member
    • Margaret Keung - Boys & Girls Club
    • Vista Las Palmas rep – Shelia Cobrin
    • Desert Riders rep or Ruta Lee 
    • David Hyams
    • Jill Alexander

Resolution Regarding the Board of Advisors Activities:

  • Howard called for a motion to accept the Annual Report of Activities, the Financial report and other reports that were presented.
  • Shiela Cobrin moved to approved the activities as presented.  Sally Hightower seconded the motion.
  • The motion was carried forward unanimously.

 

Replacement of VLPNO’s By-Laws

  • Howard proceeded with the proposal received to replace the VLPNO By-Laws as submitted by Gustav Swanson on October 23rd, 2019 and provided to the VLPNO members with the notice of this meeting.
  • Gustav presented his proposal starting by:
    • Reminding everyone that at last year’s Annual General Membership Meeting it was decided that term limits should not be applicable to cap the duration of any member’s participation on our Board of Advisors.
    • And that it was also decided that the terms of Board members should be staggered so as to provide continuity of experienced Board members from year to year.
  • Both these decisions required changes to the VLPNO’s bylaws.
  • In addition to those changes the Board identified the need to modernize our bylaws in a number of ways including:
    • Providing for Board members’ participation in meetings by conference call or other electronic methods such as Skype; and
    • Conforming the boundaries of Vista Las Palmas in our bylaws to the boundaries for our neighborhood that are on file with the City of Palm Springs.
  • The Board accordingly asked Gustav to form a committee to prepare a set of replacement bylaws that would incorporate all those changes.
  • That committee was comprised of Gustav, fellow Board members Kermit Ferrer and Mickey Puig and one of our neighbors, Glenn Cameron.
  • Part of our process included going to the City of Palm Springs to confirm their records of the Vista Las Palmas boundaries.  At City Hall we were introduced to Ms. Denise Goolsby who is the Manager of the Office of Neighborhoods for the City. As you may know the City is actively involved in encouraging the participation of Palm Spring’s neighborhoods in the City’s affairs and in coordinating the neighborhoods’ activities in that regard through a City administered organization known as ONE-PS
  • Denise confirmed the City’s records regarding Vista Las Palmas’ boundaries were in fact different from the boundaries that we have in our existing bylaws and gave us a map that had been prepared by the City that shows the Vista Las Palmas boundaries.
  • Denise also advised us that the City has recently adopted a template for a set of bylaws for unincorporated neighborhood organizations in Palm Springs and that the City is hoping those bylaws will be adopted by all existing neighborhood organizations
  • The City’s template includes all the changes that we were going to make (no term limits, staggered board seats, helpful administrative provisions) as well as numerous other improvements.

Replacement of VLPNO’s By-Laws (continued)

  • So we adopted the City’s bylaw template as the form for our new bylaws and modified that template to reflect information unique to VLP.
  • On October 23, 2019 Gustav contacted Kermit in his capacity as the Secretary of the VLPNO and requested that our bylaws be replaced with the Bylaws that we prepared based on the City’s template. Concurrently on that date I submitted the copies of the replacement Bylaws to him. One of those copies showed the changes to the City’s template.
  • Kermit then distributed those proposed replacement Bylaws to the members with the Notice of this meeting.
  • Kermit also provided a copy of the proposed replacement Bylaws to Denise Goolsby. On November 20, 2019 Denise confirmed to us that the City’s only comments on our proposed new Bylaws were to attach the map that the City had given us showing the boundaries of Vista Las Palmas and to make a couple other minor changes.
  • Denise also confirmed that the City supports our adopting these new Bylaws.
  • In response to the City’s comments we have attached the City’s map to our proposed Bylaws and have made the other minor changes requested by the City.
  • We recommend that these Bylaws as so revised replace our existing bylaws.
  • Howard thanked Gustav and the committee for their work.
  • Howard then confirmed on behalf of the Board that the Board has approved the replacement Bylaws that Gustav has provided as revised to incorporate the City’s comments; and that we recommend that the members adopt those Bylaws in place of our existing bylaws
  • Howard called for a motion to replace the VLPNO bylaws with the Bylaws provided by Gustav as revised to incorporate the City’s comments.
  • Kermit Ferrer presented the motion to approve to replace the Bylaws as revised to incorporate the City’s comments and that those new ByLaws be effective as of today.
  • Kevin Kemper seconded the motion.
  • The motion was carried forward unanimously.
  • Howard then stated that the balance of the meeting was to be conducted pursuant of the VLPNO’s new ByLaws

Election of Directors of the Organization

  • Howard started by stating that the new ByLaws provide
    • The Board shall consist of seven (7) Directors
    • Terms shall be staggered
    • Terms for three (3) Directors shall expeire at each Annual General Membership Meeting in odd years
    • Terms for four (4) Directors shall expire at each Annual General Membership Meeting in even years
  • The terms of myself (Howard Hawkes), Amy Brinkman and Gustav Swanson as members of that Board of Advisors are scheduled to expire at this meeting today.
  • The terms of the remaining four members of the Board of Advisors (Sheila Cobrin, Kermit Ferrer, Sally Hightower Lippin and Mickey Puig) were scheduled to expire at our Annual General Membership Meeting next year (2020).
  • In order to transition the Board from our old bylaws to the new Bylaws, the new Bylaws provide that:
    • Three (3) Members will be elected today as Directors with terms that will expire at our 2021 Annual General Membership Meeting; and
    • Shelia Cobrin, Kermit Ferrer, Sally Hightower Lippin and Mickey Puig shall be deemed elected as Directors with terms that expire at next year’s Annual General Membership Meeting
  • Amy Brinkman has advised that she is not running for election. On behalf of all of us I would like to thank Amy for her hard work on the Board and for her many contributions to our neighborhood. 
  • Howard also stated that he was not running for re-election.
  • Howard announced that Gustav Swanson has nominated himself to serve on the Board for a further two year term and provided his name and contact information to the Secretary. No other nominations have been received.
  • Howard asked if there were any other Members who wish to serve on the Board at this time?
    • Kevin Comer volunteered to be on the VLPNO Board
    • Scott Turner also volunteered to be on the VLPNO Board
  • Howard called for a motion to accept all three (3) new members of the Board.
  • Howard moved to accept the three new Board members as presented.  Brad Kuhns seconded the motion.
  • The motion was carried forward unanimously.

 Termination of the Meeting:

  • Howard stated that there is no further business and moved to terminated the meeting. The motion was seconded.
  • Howard gate a bit Thank you to all.NOTE: Board Meetings scheduled for 2nd Thursday of month @ 4pm.
  • Kermit to send out calendar Invite to Board along with GoToMeeting invite for anyone who might not be able to attend in person.

Suggested annual dues contribution of $50 per household helps pay for website, mailings, printing, newsletter, supplies and our VLP neighborhood events.

Duration: 1 year
Price: $50.00